Administrative Assistant and Brokerage Support

Job Description

Job Description

Description : Why NAI Burns Scalo?

We’re a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity.

Administrative and Brokerage Support Coordinator : Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment.

Key Responsibilities :

Brokerage Support

• Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements.
• Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals.
• Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability.
• Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel
• Record meeting minutes for brokerage team meetings
• Track and reconcile broker expenses
• Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements
• Manage task lists, deadlines, and team updates for key real estate or leasing projects
• Facilitate communication between internal stakeholders and external vendors
• Maintain status tracking for in-progress transactions and special assignments

3rd Party Agency Real Estate Portfolio Support

Administrative Assistant Support

Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Requirements : Qualifications

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status.

If you’re ready to bring your organizational expertise and design talent to a fast-paced, high-impact role — apply today!