Administrative Associate

Administrative Associate

Division / Program Summary : The mission of the Bureau of Tuberculosis Control is to prevent the spread of tuberculosis and to eliminate it as a public health problem in New York City. The goals to achieve this mission are twofold : 1) identify all individuals with suspected or confirmed TB disease and ensure appropriate treatment; 2) ensure that individuals at high risk for progression from TB infection to TB disease are identified and treated for TB infection and do not develop TB disease.

Position Summary : Under general direction of the Director of the Office of Medical Affairs within the Bureau of Tuberculosis Control, with wide latitude for the exercise of independent initiative and judgment, the Administrative Associate will be responsible for managing a wide range of administrative support-related tasks. S / he serves as a point of contact for internal and external managers / directors. The Administrative Associate serves as a liaison to senior management staff and the office directors and helps to oversee special projects. The projects range from coordinating special events to overseeing collaborative efforts with all the offices in the bureau.

Job Duties and Responsibilities :

• Provide direct support to members of the Office of Medical Affairs, including the office Director, on all aspects of administrative issues
• Manage schedules and leave calendars
• Set up meetings (including booking conference rooms)
• Type, edit or proofread and format documents such as protocols
• Performing data entry
• Take meeting minutes and follow up on outstanding issues
• Draft and update Power Point presentations, including using formatting tools
• Complete paperwork such as travel and reimbursement forms
• Filing, scanning and organizing sensitive documents in appropriate electronic and secured physical folders
• Maintain contact lists and files for the team
• Assist with the onboarding of newly hired staff
• Track and follow up on IT software / equipment and facilities requests for Medical Affairs staff
• Cover general administrative functions of office staff when they are unavailable
• Perform other administrative tasks as requested

Why You Should Work For Us :

Commitment to Equity : The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

Qualifications :

Salary Min : $53,370.00 Salary Max : $61,376.00