Executive Assistant Operations Manager

Job Description

Job Description

Metro is a forward-thinking real estate development company transforming communities across Florida. Were driven by innovation, collaboration, and a commitment to excellence. Our projects bring together cutting-edge amenities, vibrant community planning, and future-focused design. At Metro, people are our greatest asset and we invest in those who are ready to grow and lead

Overview :

We are seeking a dedicated Executive Assistant to provide high-level support to the Principal of Metro Development Group. In this role, you will help manage Metros day-to-day operations while also supporting ULTRAFi, Metros high-speed internet and smart-home technology platform. The position plays a critical role in managing priorities, driving follow-up, and ensuring seamless execution across both Metro and ULTRAFi initiatives in a high-traffic, fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and reliable, with a strong sense of ownership. They will serve as a trusted partner, keeping track of commitments, following through relentlessly, and ensuring the executives priorities are managed efficiently. This role requires a highly adaptable individual who can manage priorities during and beyond standard office hours, complements the executives strengths, maintains a positive personality, and thrives in an environment with frequent interruptions.

Schedule :

In-office, Monday through Friday, starting at 8 : 30 a.m. and typically ending between 5 : 306 : 00 p.m., with flexibility for extended hours as required to support the Principals priorities. Occasional weekend work may be required, which can typically be completed remotely.

Responsibilities :

• Manage the Principals calendar, meetings, and communications with professionalism, clarity, and conciseness.
• Take accurate and actionable meeting notes, track follow-ups, and ensure deadlines are met without constant direction.
• Support ULTRAFi operations, including contract tracking, billing coordination, research, and process organization (approximately 25% of role).
• Draft professional correspondence, reports, and summaries aligned with the Principals style and voice.
• Organize, prioritize, and execute administrative and operational tasks efficiently in a high-energy environment.
• Collaborate effectively with cross-functional teams and stakeholders to ensure smooth execution of initiatives.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Utilize technology and organizational tools (Microsoft Office, Outlook, Excel, and other platforms) to streamline processes.
• Exhibit flexibility to manage occasional after-hours or remote tasks when required.
• Anticipate needs, identify gaps, and proactively resolve issues before they escalate.
• Serve as a reliable point of contact for internal and external partners, ensuring all action items are completed and communicated effectively.

The above description and responsibilities represent some of the more important aspects of the position, however, all duties and responsibilities are not necessarily listed, and those listed are intended as a guide to the general nature of the position.

Qualifications :

Preferred Qualifications :

Additional Requirements :

What we offer :

Work Environment :

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.