Accounts Payable Specialist

Accounts Payable Specialist

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world's leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

Primary Function

Under direct supervision, performs duties involved in the accounts payable and / or the accounts receivable functions. Duties may include preparing bills, invoices, statements, and vouchers for payment researching invoices, returns, and credits. Ensures timely and accurate processing of invoices or updates and summarizes receivables. Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files. May prepare checks for signature and communicate to vendors. May assist in collections, shippers, customers, and sales / marketing department in requests for invoices or shipping verification.

Responsibilities

• Separates invoices for productive parts by payee.
• Runs Unvouched Receipts (UVR) report daily.
• Matches vendor name, purchase order number, quantity, and price on invoices to the same on the UVR.
• Forwards the invoice to the buyer for price approval or quantity difference correction if differences exist between the invoice and the UVR.
• Vouches the invoice into the accounts payable computer system when there is a match between the UVR and the invoices or when the appropriate approval has been received.
• Assembles and scans vouched invoices to Division.
• Monitors discount opportunities.
• Resolves purchase order, invoice, or payment discrepancies documentation.
• Ensures credit is received for outstanding memos.
• Resolves sales tax issues by submitting a sales tax exemption certificate to the vendor.

Qualifications

Associates degree or Bachelor's degree in Business, Accounting, or related preferred, will consider additional years of related experience in lieu of degree. 3+ years related work experience or training. Experience in Accounting and bookkeeping functions, focus on Accounts Receivable. Excellent with Deduction Management / Payment Discrepancies. Excellent reasoning skills. SAP Experience. Quick learner, organized, detail oriented. Excellent written and verbal communication skills. Ability to work / operate independently with minimal oversight, but with focused objectives and discipline to obtain results. Impeccable moral character and high ethical standards. Excellent computer-based skills including excel spreadsheet development, word processing, PowerPoint presentations.

We Offer Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.