Billing Coordinator

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• Maintains record of accounts payable to ensure timely payment of invoices, confirming valid payables and gathering approvals.
• Manage process for proper coding of invoices and vendor invoices and company approvals for payment processing
• Set up and track projects in Deltek; maintain project related information electronically, including documents, invoices, and special billing arrangements, coordinate billing contact on new projects.
• Prepare draft invoices for Project Manager review and approval.
• Finalize project invoices, along with backup documentation, and submit to Clients via email
• Post client cash receipts to project invoices.
• Assist with the Collection of Accounts Receivable, including preparation and distribution of statements to Clients when necessary.
• Monitors weekly timesheets to ensure time is coded to correct projects and billing codes
• Understands how projects earn revenue in the accounting system and assists the monthly reporting and analyzing project earnings
• Assists with assembling information for internal financial reporting requirements and external financial reporting requirements (e.g., government agencies, taxes).
• Maintain office supplies for both office
• QUALIFICATIONS
• 3 or more years of experience with accounting within the architectural / engineering and / or construction industry
• This role is an in-office position.
• Excellent attention to detail
• Strong organizational, written and verbal communication skills
• Ability to multi-task and meet deadlines in a fast-paced, dynamic environment.
• Flexible and willing to work towards team goals in a high-paced, deadline driven department
• Must have excellent computer skills (MS Word, Outlook and Excel)

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Accounting / Auditing and Finance

Industries

Architecture and Planning

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