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Administrative Specialist

Administrative Specialist

InsideHigherEdAthens, Georgia, United States
30+ days ago
Job type
  • Full-time
  • Part-time
Job description

Posting Number : S14372P

Working Title :

Administrative Specialist

Department :

PSO-Cont Ed-Business Admin

About the University of Georgia :

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https : / / www.uga.edu / ) . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department :

The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA’s mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.

College / Unit / Department website :

http : / / www.georgiacenter.uga.edu /

Posting Type : External

Retirement Plan : TRS

Employment Type : Employee

Benefits Eligibility :

Benefits Eligible

Full / Part time : Full Time

Additional Schedule Information :

Monday to Friday, 8am – 5pm

Advertised Salary :

$40,000 - $46,000 (Commensurate with Experience)

Posting Date : 11 / 11 / 2025

Open until filled : Yes

Proposed Starting Date :

12 / 01 / 2025

Location of Vacancy :

Athens Area

EEO Policy Statement :

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Classification Title :

Payroll Technician II

FLSA : Non-Exempt

FTE : 1.00

Minimum Qualifications :

High school diploma or equivalent and 2 years of related experience

Position Summary :

The Administrative Specialist at the Georgia Center for Continuing Education & Hotel supports both human resources and finance functions. This position is primarily responsible for all payroll functions and managing all transactions in UGA’s payroll management system. They also assist with accounts payable and financial reporting duties. This role manages a wide variety of transactional activities to ensure the timely and accurate completion of many key business operations within the Georgia Center.

Knowledge, Skills, Abilities and / or Competencies :

  • Strong Excel skills.
  • Critical thinking skills and effective problem-solving skills.
  • Ability to work in a team environment.
  • Ability to manage multiple responsibilities.
  • Excellent work standards exhibiting accuracy and timeliness.
  • Strong customer service skills.
  • Strong interpersonal communication skills.
  • Provide confidentiality and security related to sensitive information.
  • Ability to learn new software.
  • Ability to manage time, meet deadlines, and adapt to on-going changes within human resources area.
  • Basic accounting skills and principles.
  • Basic understanding of UGA policies and procedures.
  • Ability to pass background check to serve as P-Card Cardholder.

Physical Demands :

Sit for long hours and work in front of computer.

Is driving a responsibility of this position? :

No

Is this a Position of Trust? :

Yes

Does this position have operation, access, or control of financial resources? :

Yes

Does this position require a P-Card? :

Yes

Is having a P-Card an essential function of this position? :

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

Yes

Credit and P-Card policy :

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy :

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities :

Payroll

  • Manage payroll for seasonal employees in Continuing Education.
  • Monitor daily position and payroll exceptions. Notify managers and employees of discrepancies.
  • Run and review payroll reports and supervisory reports to ensure accuracy.
  • Manage all automatic meal deductions.
  • Remind staff of payroll deadlines and ensure accurate timesheets.
  • Submit Georgia Defined Contribution Plan (GDCP) terminations for temporary employees.
  • Submit tuition waivers and create application links for graduate assistant postings.
  • Manage payroll paid from suspense accounts.
  • Notify supervisors of payroll deadlines (including early cut-offs, inclement weather, holidays, etc.)
  • Process Food & Beverage daily tips and ensure accurate reporting.
  • Provide monthly overtime reports to leadership.

    • Percentage of time : 30

    Duties / Responsibilities :

    OneUSG Connect

  • Submit and manage all human resources transactions in OneUSG Connect, including ad hoc salary changes, position funding requests, time and absence approver updates, and employee terminations.
  • Maintain and track activities for leadership reporting.
  • Manage the reclassification of all Georgia Center Student Staff twice a year (student-to-temp and temp-to-student reclassifications in May and August).

    • Percentage of time : 30

    Duties / Responsibilities :

    Finance & Procurement

  • Act as P-Card Cardholder for Finance & HR purchasing needs and maintain all proper documentation.
  • Review and approve payment requests for all Georgia Center invoices.
  • Serve as UGAmart initiator for all carts, invoices, and receipts.
  • Distribute monthly reports including the Open Purchase Order Report and telephone bills.

    • Percentage of time : 30

    Duties / Responsibilities :

    Administration

  • Respond to inquiries sent to departmental HR email and provide timely support.
  • Serve as a point of contact for employees regarding payroll, benefits, and HR processes.
  • Attend monthly divisional meetings and OneSource status calls.
  • Participate in annual UGA trainings and Journeys Assessment Evaluations.

    • Percentage of time : 30

    Duties / Responsibilities :

    Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel.

    Percentage of time : 30

    For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

    Recruitment Contact Name :

    Leta Salazar

    Recruitment Contact Email :

    leta.salazar@uga.edu

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    Administrative Specialist • Athens, Georgia, United States