Office Administrator

Office Administrator

The Office Administrator ensures smooth day-to-day operations by managing office logistics, coordinating front desk coverage, maintaining common areas, and overseeing supplies and scheduling. This role requires strong organizational skills, adaptability, and a collaborative mindset to support various departments and respond proactively to changing needs.

Supervisory Responsibilities : None

Essential Tasks :

• Responsible for front desk coverage breaks for the receptionist (morning, lunch & afternoon breaks), to answer phones & welcome visitors; including finding coverage when they will be out of the office
• Provides assistance in performing various labor-intensive tasks (lifting no more than 30lbs.)
• Contributes to team effort by accomplishing related projects & results as needed (collaboration)
• Assists in reporting day-to-day maintenance issues as needed
• Oversees calendar management for office conference rooms
• Maintains cleanliness of breakrooms, orders kitchen supplies and ensures they are furnished.
• Ensuring office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Making office supplies arrangements
• Creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and coordination among departments
• Assisting the Service department as needed
• Assisting with various projects and initiatives as needed
• Anticipating and resolving issues before they escalate, demonstrating resourcefulness and the ability to think quickly on your feet
• Being flexible and adaptable to changing priorities and deadlines, as well as the ability to multitask and manage competing demands effectively
• Learn and utilize internal tools such as CRMs, spreadsheets, and project management platforms (e.g., Microsoft Suite, Applied EPIC, etc.).

Core Competencies :

Experience and Education :

Licensing and Credentials :

Systems :

Physical Requirements :

Preferred Education :

Bachelors or better in Applied Statistics.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.