Administrative Assistant, Marketing
Overview :
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Orlando, FL.
Responsibilities :
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team.
The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
- Review and distribute project opportunities / advertisements (RFQs) to marketing leadership
- Maintain general marketing inbox
- Prepare expense reports and book travel
- Responsible for day-to-day production of proposals, leave behinds, reports, etc.
- Support conference and event planning efforts
- Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering / compiling additional materials necessary for marketing proposals
- Help with a wide range of research tasks to assist marketing managers / leaders on various efforts
- Update and maintain project, employee, and client data in Vision (marketing database)
- Print and bind large, technical documents
- Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
- Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
- Coordinate conference rooms / meetings / staff calendars
- Coordinate and arrange FedEx and courier delivery services
- Track and report recently won projects
- Additional duties as assigned
Qualifications :
Basic Qualifications :
- Minimum of 2 years experience in a professional office environment
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
- Detail-oriented
- Strong organizational skills and multi-tasking abilities
- Ability to work under tight deadlines and handle multiple assignments concurrently
- Positive attitude / support mentality
- Team player
Desired Qualifications :
- A / E / C (Architecture / Engineering / Construction) industry knowledge or experience
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