Human Resource - Benefits & Payroll Administrator

Primary duties includes the following :

• Performs payroll and benefits responsibilities per policies and procedures, and ensures other divisions comply with them. Processes payroll, which includes reviewing timesheets for accuracy and discrepancies, ensuring they are approved by the employee and manager, and that the appropriate pay, benefit deductions, garnishments, incentives, bonuses, rate and salary increases, tuition reimbursement, etc., are entered correctly in accordance with HR policies and procedures. Enters, processes, and coordinates all employee status changes such as addresses, change of status, pay changes, bonuses, transfers, promotions, terminations, new hires, benefits, etc. Conducts audits of benefits and compensation data to ensure uniformity and equality of salaries / rates and accuracy in the information entered in the payroll / HRIS database.
• Conducts audits to ensure divisions are in compliance with Company policies and procedures, and payroll / benefit regulations. Monitors and ensures compliance with ACA requirements. Analyzes and draws conclusions from payroll, benefits, and Worker's Comp reports including claims reports. Informs HR Manager of any discrepancies, potential payroll / benefits, staffing, and Worker's Comp problems, and researches possible solutions to recommend to HR Manager. Stays abreast and maintains up-to-date knowledge of federal, state, and local regulations that may affect Company payroll, benefit, and Worker's Comp policies and procedures. Assist in the development of payroll / benefit policies and procedures.
• Researches employee benefit plans and vendors to identify those that present the best value. Makes recommendations to HR Manager. Implements various employee benefit programs such as group medical and dental insurance, life, accident and disability, 401k plan, and Worker's Comp. Updates and maintains payroll, benefits, and Worker's Comp databases and metrics. Coordinates the COBRA program. Develops and presents orientation materials to educate new hires about the Company benefit program, processes enrollments and terminations from benefit plans, completes benefits transactions including claims processing. Provides technical support, tests system functionality and work with vendors and end users to provide system support and trouble shoot system problems. Administers the FMLA and LOA programs. Stays informed of any FMLA, LOA, and Workers' Comp situations that require ADA consideration. Presents complex FMLA and LOA matters to HR Manager.
• Coordinates with Accounting / Finance and completes the insurance billing procedures. Informs HR Manager of any discrepancies. Takes steps to resolve discrepancies. Verifies the calculation of the monthly premium statements for all group insurance policies and maintains statistical data relative to premiums, claims, costs, etc. Resolves administrative problems with the carrier representatives.
• Coordinates all employee incentive programs, including Health / Wellness, Tuition Assistance, etc., programming.
• Responsible for the company's compensation program. Ensures employees' salary / hourly pay rates are aligned with competitive pay ranges. Conducts wage and benefits studies to ensure the company's total compensation program is competitive. Presents finding and recommendations to executive management. Ensures compensation and pay practices are in compliance with Federal and State regulations including FLSA.
• Assists employees in filing health, dental, life, 401k, FMLA, and all other related and deferred benefit claims.
• Prepares and maintains employee files, assuring accuracy, compliance, and confidentiality, i.e., wage verifications, garnishments, and other documents related to wages, benefits, and Workers' Comp (including doctor's notes, worker's comp reports from claims, etc.), and 401k plan correspondence, reports, distribution forms, etc. Updates and maintains employee files regarding tracking raises and entering deductions or additions in company payroll system. Documents and maintains administrative procedures for assigned benefit and payroll processes.
• Assists HR Manager with obtaining statistics and data in the benefit renewal process, and for measuring the effectiveness of the benefit / compensation programs. Participates in meetings with carrier representatives to discuss claims, challenges, and renewals. Maintains knowledge of payroll, benefits, and related HR trends and informs HR Manager of potential challenges and opportunities. Gathers, completes, and prepares forms for annual reporting and testing (i.e. census testing, 5500, 401k audit, ACA, etc.)
• Coordinates vendor meetings and / or presents at meetings designed to educate employees about company benefits, employee appreciation and compensation programs, including sessions designed to educate employees about HR policies and procedures. Prepares training materials, announcements, postings, etc., to inform employees about Company benefits and compensation plans.
• Coordinates the Worker's Compensation program, Ensures employee incident and investigation reports are completed accurately, and timely. Submits reports and doctor's notes to the claims adjuster. Coordinates medical treatment and care for injured employees. Communicates with employees and managers to keep them involved and up-to-date on the employee's treatment plan, doctor's visits, and return to work, as needed. Completes incident tracking log and monitors to identify trends in safety and Worker's Comp program. Completes OSHA related documentation. Ensures OSHA postings are posted at each Company location within required guidelines.
• Complies with attendance / tardiness standards. Arrives to work when scheduled and demonstrates consistent attendance. Contacts supervisor on a timely basis when they will be late or absent.

Qualifications

Education

Experience

Other Requirements

Management / Decision-making

Technical

Communication

Equal Opportunity Employer

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