Talent.com
Administrative Support Coordinator for Senior Leadership
Administrative Support Coordinator for Senior LeadershipFamilies and Youth Inc • Las Cruces, NM, US
Administrative Support Coordinator for Senior Leadership

Administrative Support Coordinator for Senior Leadership

Families and Youth Inc • Las Cruces, NM, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Administrative Support Coordinator for Senior Leadership

Families & Youth Innovations Plus (FYI+)

Position : Full-Time

Salary : $42,000 - $50,820 annually (3 levels based on experience and education)

FLSA Status : Salaried / Exempt

Department : Administration

Job Summary

The Administrative Support Coordinator provides comprehensive administrative coordination and support to FYI+'s senior leadership team, which consists of the Senior Director of Strategy, Senior Director of Quality & Operations, Senior Director of Programs and Services, and Grants and Contracts Associate. This role combines traditional executive support functions with specialized responsibilities including contract deliverables coordination, training administration, and cross-departmental project support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting FYI+'s mission-driven work in behavioral health and community services across all organizational functions.

What You'll Do :

Executive & Leadership Support

  • Manage complex calendars and meetings for three Senior Directors, ensuring alignment with strategic priorities.
  • Coordinate logistics, materials, and technology for cross-functional leadership meetings.
  • Document and track meeting minutes and follow-ups across departments.
  • Support internal communications and travel arrangements for senior leadership.

Financial & Administrative Operations

  • Process requisitions, reimbursements, and COS forms; manage travel and expense tracking.
  • Coordinate billing documentation and support budget tracking across departments.
  • Assist with vendor and contractor administration for leadership initiatives.
  • Contract & Project Support

  • Track and submit contract deliverables; support grant-funded and quality improvement projects.
  • Maintain organized documentation systems and ensure compliance reporting.
  • Manage databases for contracts, projects, and quality metrics.
  • Training & Educational Program Administration

  • Administer Google Classroom courses and assessments for training initiatives.
  • Coordinate training logistics, materials, and participant tracking.
  • Provide tech support for educational platforms and maintain evaluation records.
  • Specialized Program Coordination

  • Support hospital intern rotations and data entry for project management systems.
  • Facilitate cross-departmental coordination and event logistics.
  • Quality & Strategic Initiative Support

  • Assist with quality documentation, accreditation, and compliance processes.
  • Provide administrative support for strategic planning and performance monitoring.
  • What You Need :

  • Associate's degree or equivalent experience in administrative support, business administration, or related field
  • 3+ years experience in executive administrative support or similar coordination role, preferably supporting multiple executives
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications
  • Experience with Google Classroom or similar learning management systems preferred
  • Excellent written and verbal communication skills with strong attention to detail
  • Demonstrated ability to manage multiple priorities and deadlines in fast-paced environment while supporting multiple leaders
  • Compensation & Benefits :

  • Competitive salary commensurate with experience, comprehensive benefits package, professional development opportunities.
  • Benefits Compensation include health, dental, life insurance, short term and long term disability, supplement plans
  • 403(b), PTO, and 14 paid holidays
  • Create a job alert for this search

    Administrative Support Coordinator • Las Cruces, NM, US

    Related jobs
    Border Patrol Agent - Experienced - Recruitment Incentives

    Border Patrol Agent - Experienced - Recruitment Incentives

    U.S. Customs and Border Protection • Hatch, NM, United States
    Full-time
    Border Patrol Agent (BPA) - Experienced (GL-9 GS-11).Check out these higher-salaried federal law enforcement opportunities with the U. Your current or prior law enforcement experience may qualify yo...Show more
    Last updated: 30+ days ago • Promoted
    Side Hustle Specialist (Evenings & Weekends)

    Side Hustle Specialist (Evenings & Weekends)

    Finance Buzz • Hatch, New Mexico, US
    Full-time +1
    We’re seeking dependable individuals who want to build a side income alongside their full-time work.This role offers flexible tasks you can perform outside your regular job hours.You’ll be given st...Show more
    Last updated: 5 days ago • Promoted
    State Intake Coordinator

    State Intake Coordinator

    Community Options, Inc. • Las Cruces, NM, US
    Full-time
    Intake Coordinator in Las Cruces, NM.The Intake Coordinator is responsible for the overall coordination and facilitation of program admissions. This person is responsible for the admission processes...Show more
    Last updated: 1 day ago
    Operations Coordinator

    Operations Coordinator

    New Mexico State University Foundation Inc • Las Cruces, NM, US
    Full-time
    Position Classification Title : .The New Mexico State University Foundation invites you to apply to join our diverse, dynamic, and welcoming team in Las Cruces, NM. The NMSU Foundation seeks to provid...Show more
    Last updated: 30+ days ago • Promoted
    Trauma RN Clinical Coordinator

    Trauma RN Clinical Coordinator

    Memorial Medical Center • Las Cruces, NM, US
    Full-time +1
    Memorial Medical Center is part of.We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Trauma RN Clinical Coordinator, you're emb...Show more
    Last updated: 9 days ago • Promoted
    Contract Administrator

    Contract Administrator

    Dona Ana County • Las Cruces, New Mexico, United States
    Full-time
    Oversees the County’s central purchasing functions.Develops contracts with standard performance measures and monitors contracts. Oversees proper execution and implementation of County contracts and ...Show more
    Last updated: 1 day ago • Promoted
    Border Patrol Agent - Experienced - Up to 30k Sign On Bonus

    Border Patrol Agent - Experienced - Up to 30k Sign On Bonus

    U.S. Customs and Border Protection • Hatch, NM, United States
    Full-time
    Border Patrol Agent (BPA) - Experienced (GL-9 GS-11).Check out these higher-salaried federal law enforcement opportunities with the U. Your current or prior law enforcement experience may qualify yo...Show more
    Last updated: 30+ days ago • Promoted
    Border Patrol Agent - Earn up to $30,000 in Recruitment Incentives

    Border Patrol Agent - Earn up to $30,000 in Recruitment Incentives

    U.S. Customs and Border Protection • Hatch, New Mexico, US
    Permanent
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show more
    Last updated: 30+ days ago • Promoted
    U.S. Border Patrol Agent

    U.S. Border Patrol Agent

    U.S. Customs and Border Protection • Hatch, New Mexico, US
    Permanent
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show more
    Last updated: 30+ days ago • Promoted
    Work from Home

    Work from Home

    HomeJobFinder • Hatch, NM
    Remote
    Full-time
    Remote Opportunity : Link Posting Marketing Rep (No Experience Needed!) Are you self-driven, reliable, and ready to earn from anywhere? We’re looking for motivated individuals to jo...Show more
    Last updated: 16 days ago • Promoted
    Remote Opportunity - Explore Side Hustles & Earn Extra Income

    Remote Opportunity - Explore Side Hustles & Earn Extra Income

    Finance Buzz • Hatch, New Mexico, US
    Remote
    Temporary
    FinanceBuzz is looking for everyday people to test-drive some of the most popular online money-making methods.This remote opportunity lets you earn extra income while reviewing real, flexible side ...Show more
    Last updated: 30+ days ago • Promoted
    Travel Home Health Speech Language Pathologist

    Travel Home Health Speech Language Pathologist

    Synergy Medical Staffing • Santa Teresa, NM, US
    Permanent
    Synergy Medical Staffing is seeking a travel Home Health Speech Language Pathologist for a travel job in Santa Teresa, New Mexico. Job Description & Requirements.Location : Santa Teresa, New Mexi...Show more
    Last updated: 30+ days ago • Promoted
    Side Hustle Coordinator (Part-Time Remote)

    Side Hustle Coordinator (Part-Time Remote)

    Finance Buzz • Anthony, New Mexico, US
    Remote
    Full-time +2
    We are looking for someone to take part in a program designed for people who already hold a full-time position but want extra income. You’ll explore proven side-hustle models, try them out, and find...Show more
    Last updated: 5 days ago • Promoted
    Remote Side Hustle Evaluator - Flexible Online Gig Work

    Remote Side Hustle Evaluator - Flexible Online Gig Work

    Finance Buzz • Hatch, New Mexico, US
    Remote
    Temporary
    Are you looking to earn extra income from the comfort of your home? We're seeking motivated individuals to explore and test a variety of remote side hustle opportunities featured on FinanceBuzz.Thi...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Support Coordinator for Senior Leadership

    Administrative Support Coordinator for Senior Leadership

    Families and Youth Inc • Las Cruces, NM, USA
    Full-time
    Quick Apply
    Administrative Support Coordinator for Senior Leadership.Families & Youth Innovations Plus (FYI+).The Administrative Support Coordinator provides comprehensive administrative coordination and s...Show more
    Last updated: 30+ days ago
    Project Coordinator

    Project Coordinator

    Sodexo • Las Cruces, NM, US
    Full-time
    Do you have the New Mexico MM98 or EE98 license? If yes, then Sodexo is hiring our.Maintenance Project Coordinator at New Mexico State University in Las Cruces. MM-98 or EE-98 licenses required for ...Show more
    Last updated: 24 days ago • Promoted
    Side Hustle Project Lead

    Side Hustle Project Lead

    Finance Buzz • Hatch, New Mexico, US
    Full-time +1
    We’re offering a role for someone who wants to lead their own side-income project in their spare time.You’ll explore various proven side hustles, select the ones that fit your lifestyle, and run th...Show more
    Last updated: 5 days ago • Promoted
    Surgery Center Administrator

    Surgery Center Administrator

    AGAPE PAIN MANAGEMENT & ANESTHESIA • Las Cruces, NM, US
    Full-time
    Responsible for directing, coordinating, and controlling all aspects of the operating functions, processes, and staff of the facility while demonstrating the primary goal of efficiently providing s...Show more
    Last updated: 14 days ago • Promoted
    Administrative Supervisor (RN) Nursing Administration / Per-Diem

    Administrative Supervisor (RN) Nursing Administration / Per-Diem

    Christus Health • La Mesa, New Mexico, US
    Full-time
    Description Please enter info here Requirements MINIMUM QUALIFICATIONS : EDUCATION : Associates Degree in Nursing.Scroll down to find an indepth overview of this job, and what is expected of candidat...Show more
    Last updated: 30+ days ago • Promoted
    United States Border Patrol Agent

    United States Border Patrol Agent

    U.S. Customs and Border Protection • Radium Springs, New Mexico, US
    Permanent
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...Show more
    Last updated: 14 days ago • Promoted