Events Operations Specialist

Event Operations Specialist

The Event Operations Specialist plays a dual role in supporting event execution and labor operations for Huntington Place. This position serves as a liaison between clients, internal departments, union personnel, and third-party vendors to ensure seamless event planning and on-site delivery. Responsibilities include preparing labor estimates, managing labor documentation, ensuring accurate payroll inputs, and overseeing the implementation of event logistics from planning through completion. This position requires flexible scheduling, hands-on problem-solving, and a commitment to high-quality service delivery.

Key Responsibilities

Event Coordination

• Serve as the on-site coordinator for assigned events from setup to teardown.
• Establish initial and ongoing communication with clients to confirm event requirements.
• Prepare detailed event resumes and distribute them to relevant departments.
• Coordinate event logistics with internal teams and 3rd party providers (e.g., AV, telecommunications).
• Ensure client expectations are met through timely execution and problem resolution.
• Assist Event Managers with planning, communications, and onsite support.
• Participate in weekly event coordination meetings and staff briefings.
• Support implementation of facility rules, regulations, policies, and procedures.

Labor Operations Support

Other

Qualifications

Experience

Education

Skills

Physical Requirements

Huntington Place / ASM Global is an Equal Opportunity / Affirmative Action Employer, and encourages Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor