Litigation Secretary

Position Summary

We are seeking a polished and proactive Legal Assistant to support one or more attorneys in our San Francisco office. The ideal candidate will bring strong organizational skills, excellent communication, a professional demeanor, and the ability to manage multiple priorities in a fast-paced legal setting. The role involves substantive administrative and litigation support duties and is an excellent opportunity for someone looking to advance within a top-tier law firm environment.

Key Responsibilities

Provide day-to-day administrative support to attorneys, including calendar and travel coordination, scheduling hearings / depositions, managing correspondence and filing obligations.

Draft, format and finalize legal documents, pleadings, motions, correspondence, and related attachments; proofread for accuracy, grammar, and client-ready presentation.

Manage case files and matter workflows : organize electronic and physical files, perform docketing, monitor deadlines and action items, assist with e-filing and document production as needed.

Serve as a liaison between attorneys, clients, opposing counsel, courts and vendors, ensuring timely communication and superior client service.

Assist with billing or time entry tasks, expense reports, vendor invoice processing, and administrative projects as required.

Maintain strict confidentiality and professionalism in all interactions and with all documents and client matters.

Qualifications

Minimum 2-4 years of experience as a Legal Assistant or in a similar role at a law firm or professional services organization (litigation experience preferred).

Excellent written and verbal communication, strong proofreading skills, and command of legal terminology and firm standards.

Highly organized, detail-oriented, and able to prioritize competing deadlines while adapting to evolving needs.

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with case management and document management systems preferred.

Professional demeanor, strong interpersonal skills, and ability to collaborate effectively with attorneys, clients and internal colleagues.

Ability to maintain confidentiality and exercise good judgment consistently.

Bachelor's degree or equivalent experience preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.