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Administrative Assistant
Administrative AssistantAxelon Services Corporation • Harrisburg, PA
Administrative Assistant

Administrative Assistant

Axelon Services Corporation • Harrisburg, PA
14 hours ago
Job type
  • Full-time
  • Quick Apply
Job description

Job Title : Administrative Assistant

Location : Harrisburg, PA

Timings : 8 AM - 5 PM

Overview

Provide dedicated administrative support to the Riviera beach location in a professional, confidential, and organized manner.

What s Your Role :

  • Research and resolve customer billing disputes using SAP system.
  • Ensure vendor invoices are paid timely, accurately and with the proper approvals utilizing SAP system, P-Card, or Client.
  • Create / Process Purchase Order Requisition via SAP / MyBuy system.
  • Inventory building supplies (office supplies, breakroom supplies, maintenance supplies) to ensure appropriate inventory levels are maintained.
  • Settlement of driver routes in SAP settlement system including processing customer payments collected by driver, depositing customer payments through banking system, reconciling end of day payment balances, and tracking & reporting of all settlement processes.
  • Maintain coupon process according to Control guidelines.
  • Processing and scheduling donations for location.
  • Ordering and tracking uniforms for all frontline employees.
  • Ordering new iPhone / iPad and sending equipment out for repairs.
  • Timely processing of customer scheduling inquiries using client direct respond and recover (R&R).
  • Assist with onboarding tasks for new hire frontline employees.
  • Monitor email and phone calls; proactively respond to and / or coordinate issues when possible.
  • Organize and maintain department files, both electronic and hard copy.
  • Daily interaction with all Functional Teams.
  • All other common administrative duties.
  • Maintain high level of integrity and professionalism in handling confidential material daily.
  • Ability to work proficiently and calmly under pressure situations.
  • Work on special projects as assigned

Qualifications / Requirements :

  • 2+ years experience Administrative Support.
  • Detailed knowledge and experience in Microsoft Outlook, Word, Excel.
  • Knowledge of SAP software preferred.
  • Ability to become proficient in multiple IT applications.
  • Experience in prioritizing work and multi-tasking - Strong sense of urgency.
  • Outstanding organizational and follow-up skills Discretion with sensitive information.
  • Excellent written and verbal communication skills.
  • Requires creative thinking and problem-solving skills.
  • Must be able to flex schedule to meet work demands (ex. early mornings, after hours).
  • High proficiency using Apple products and systems, including iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must.
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    Administrative Assistant • Harrisburg, PA