Assistant Property Manager

Our discrete and kind Bay Area-based Private Client is seeking an Assistant Property Manager to support seamless operations and maintenance across multiple homes. These properties are made up of a diverse portfolio of residences across the Bay Area, from urban homes to coastal retreats. The ideal individual is a detail-oriented professional who thrives in a dynamic environment, enjoys working both independently and collaboratively, and is comfortable balancing day-to-day care with vendor coordination and project management.

The APM will report directly to the Director of Properties and principals.

Conduct weekly walk-throughs, inspections, and property checks (interior / exterior)

Perform and / or coordinate preventative maintenance; monitor HVAC, solar, pools, and smart home systems

Manage household inventory, manuals, and vendor records

Coordinate repairs, landscaping, and contractor / vendor work

Ensure homes are event-ready; assist with set up / breakdown as needed

Provide hands-on support (from moving furniture to handling unexpected property issues)

Communicate updates clearly to the manager and principals

Drive between multiple Bay Area properties (SF, Palo Alto, Woodside, coastal locations)

Assist with administrative tasks in coordination with the Family Office

3+ years’ experience in property management, hospitality, facilities, or a related field (private estate experience a plus)

Strong organizational skills and attention to detail

Excellent communication skills; ability to “read the room” and adjust tone / style

Comfortable lifting up to 40 lbs and accessing attics, basements, and roofs

Handy with basic construction / repair skills; familiarity with property systems preferred

Valid driver’s license, clean driving record, and reliable transportation

Tech-savvy with smart home systems and basic office tools (calendar, email, text)

COVID vaccination required

Dog-friendly

Non-smoker / no vaping

Must have verifiable references and a clean background check

Monday-Friday (with some flexibility to work after hours or on weekends if needed)

Up to $125K DOE + benefits + PTO

San Francisco Bay Area Peninsula (+ surrounding Area)