Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced healthcare environment. This is a contract to permanent position based in Memphis, Tennessee. The ideal candidate will thrive under pressure, demonstrate exceptional organizational skills, and possess advanced proficiency in Microsoft Office tools especially Excel. This role is fully onsite, offering the opportunity to work closely with executive leaders and contribute to important organizational initiatives.

Responsibilities :

• Manage complex calendars, scheduling executive meetings and ensuring seamless coordination.
• Arrange and oversee travel plans, including booking accommodations and creating itineraries.
• Prepare detailed presentations and reports using advanced Microsoft Excel and PowerPoint skills.
• Extract and analyze data from various systems, compiling information into Excel spreadsheets with pivot tables and formulas.
• Serve as a key point of contact for the Chief, addressing inquiries and ensuring priorities are handled efficiently.
• Provide guidance and assistance on travel logistics for senior leadership.
• Collaborate with high-level executives to support patient care and safety initiatives.
• Maintain discretion while handling sensitive information and communications.
• Adapt to a fast-paced environment with heavy responsibilities, ensuring deadlines and expectations are met.
• Identify opportunities to ask critical questions and clarify tasks to improve workflow.

Requirements :