Executive Assistant, Office of the CEO

Job Description

Job Description

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI / ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals.  The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As the Executive Assistant to the CEO, you’ll be the person who keeps his day running smoothly. You’ll manage his calendar, help him prepare for meetings, coordinate travel, and make sure his time is spent on the things that matter most. You’ll work closely with the Office of the CEO team and will often be the first point of contact for people inside and outside the firm. This is a highly visible role where you’ll get exposure to the firm’s priorities and leadership team.

This role is a way to make a real difference : by making the CEO more effective, you’ll directly contribute to Voleon achieving its goals.

Responsibilities

• Managing the CEO’s calendar and resolving conflicts when priorities compete
• Assist the Chief of Staff with task coordination and follow-ups, as delegated, to ensure timely execution of CEO priorities.
• Coordinating travel and logistics, both domestic and international
• Preparing meeting materials and making sure follow-ups don’t fall through the cracks
• Acting as a first point of contact for people reaching out to the CEO
• Handling sensitive information with care and discretion
• Working with the Office of the CEO team to keep operations running smoothly
• Being available outside standard business hours for urgent matters
• Traveling a few times a year to Puerto Rico, NYC, and Berkeley

Requirements

Preferred Qualifications

The base salary range for this position is $90,000 in the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.

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We may use artificial intelligence (AI) tools to support parts of the hiring process. These tools assist our recruitment team but do not replace human judgement. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.