Housing Bookkeeper

Job Title : Housing Bookkeeper

Reports to : Housing Director

Salary Range : $23.00 - $26.00 per hour

Benefits : Health, Vision, & Dental Insurance, Retirement Contributions, PTO, Paid Holidays

Classification : Hourly – Non-Exempt

Status :         Full-Time, Regular w / Benefits

Location : Oakhurst, CA

Deadline : August 15, 2025

JOB SUMMARY

Under minimal supervision with the direction of the Housing Director, this position serves as the principal office bookkeeper for the Housing Department and is responsible for recording and maintaining all financial records, data entry, payroll, accounts payable / accounts receivable, developing annual operating budgets, monthly reports and preparing LOCCS draws and various insurance policies.  Knowledge of CFR 24 1000, 2 CFR Part 200 - Uniform Administrative Requirements.

ESSENTIAL DUTIES :

Perform job functions independently and maintain strict confidentiality in all matters.

Plan, organize, coordinate, oversee, and report on all financial activities of the Housing Department.

Maintain and reconcile bank and fund accounts in coordination with the Housing Director.

Pay invoices by verifying transaction information, scheduling, preparing check requests, obtaining approval authorization, preparing disbursements, and getting appropriate signatures prior to mailing.

Receive and verify rents brought into the office by tenants or received via mail.   Post amounts to customer accounts, verifying transaction information.  Notify Housing Director should discrepancy arise. Prepare and mail late notices monthly.

Prepares tenant reports by collecting, analyzing, and summarizing account information. Verifies accounts by reconciling statements and transactions. Resolves account discrepancies by investigating documentation, making appropriate adjustments.

Collects revenue by reminding of delinquent accounts and notifying customers of insufficient payments.

Record and post transactions to subsidiary accounts and general ledgers, including entries from cash receipts, cash disbursements, and journal vouchers.

Review timesheets for regular and temporary employees; calculate and post leave accruals; process and maintain payroll records.

Compile and organize relevant information related to housing services.

Communicate clearly and professionally with residents, co-workers, vendors, and other stakeholders.

Adhere to all PRCI Housing Department policies and procedures.

Assist in developing annual operating budgets, generating monthly financial reports, and preparing LOCCS (Line of Credit Control System) draws.

Help develop and maintain office forms, records, and filing systems.

Maintain a high level of discretion and integrity with sensitive and confidential information.

Demonstrate a strong work ethic and uphold professional standards.

Work collaboratively in a positive, team-oriented environment while maintaining good relationships with coworkers, program participants, other tribal departments, and Tribal members.

Maybe required to travel for training or meetings.

Follow directions accurately and complete assigned tasks within specified deadlines, with minimal supervision.

Supports departmental operations through additional duties as needed.

QUALIFICATIONS : EDUCATION

Associate’s degree in accounting, Finance, or a related field; bachelor’s degree preferred.

EXPERIENCE :

Minimum of 3 years of experience in bookkeeping or accounting, preferably in a tribal or governmental setting.

Knowledge of accounting software (e.g., QuickBooks, MIP, or similar).

Familiarity with 24 CFR Part 1000 (NAHASDA) and 2 CFR Part 200 preferred.

Experience working with tribal housing programs or federal grant-funded programs.

Knowledge of the Line of Credit Control System (LOCCS).

Understanding of tribal governance and community needs.

Possession of a valid driver’s license, a clean driving record, and current auto insurance.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES :

Familiarity with the Tribe’s Constitution, laws, and cultural practices is preferred but not required.

Ability to work effectively in a fast-paced, high-pressure, and result-driven environment.

Strong interpersonal skills with excellent verbal and written communication abilities.

An ability to manage multiple tasks simultaneously with integrity and a strong commitment to accuracy.

Highly organized, detail-oriented, and capable of managing projects independently.

Comfortable interacting with individuals at all levels within the Tribe.

Proven ability to complete tasks in a timely and accurate manner.

Must maintain strict confidentiality in all matters.

APPLICATION PROCESS :

Applicants must submit the following documents :

Completed Employment Application

Resume

Proof of Higher Education (if applicable)

Verification of Tribal Identification (if claiming Tribal or Indian Preference)

All materials must be submitted to the Human Resources Office by 4 : 00 PM on the posted closing date. Incomplete applications or failure to submit the required documentation will result in disqualification.

APPLICATION PACKETS MAY BE SUBMITTED : via email to : jobs@chukchansi-nsn.gov

PRCI TRIBAL PREFERENCE :

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment.

Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines.

INDIAN PREFERENCE STATEMENT :

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian / Alaska Native Candidate.