Payroll - Tax Specialist

Job Description

Job Description

Title : Part-Time Payroll Tax Specialist

Reports To : Payroll Specialist

Schedule : (Hourly / Non-Exempt) Part-time with a 24-hour weekly schedule working 4 days a week.

Location : Lawrence, MA (Boston Area), with some remote flexibility (3 days in Lawrence HQ)

Are You Ready to Make an Immediate Impact?

At Little Sprouts, we are proud to be part of a dynamic and fast-growing industry. As our organization continues to scale, we are seeking a knowledgeable and detail-oriented Payroll Tax Specialist to join our payroll team. This role serves as the in-house expert on payroll tax compliance, responsible for implementing, and managing tax processes across federal, state, and local jurisdictions.

In addition to overseeing tax compliance, the Payroll Tax Specialist collaborates closely with the payroll team to support accurate and timely payroll processing. An integral part of the team, you serve as a backup to the Payroll Specialist, ensuring continuity of operations and providing critical support during peak periods. Your strong understanding of payroll systems, tax laws, and reporting requirements will drive our success as we continue to grow. Key responsibilities include overseeing payroll tax compliance, contributing to the development and standardization of payroll processes, and providing day-to-day support to the payroll team.

What You’ll Do :

• Collaborate with payroll team to ensure accurate and timely payroll processing, including but not limited to the correct calculation and application of payroll taxes.
• Monitor changes in federal, state, and local tax laws and regulations, ensuring payroll systems and pay codes remain compliant.
• Reconcile payroll tax liabilities and proactively resolve discrepancies or issues related to payroll tax filings.
• Respond to tax agency notices and inquiries, investigating and resolving any discrepancies in a timely manner.
• Assist with quarter-end and year-end payroll activities, including the preparation and distribution of W-2 forms.
• Support internal and external audits by providing necessary documentation and ensuring compliance with payroll-related policies and procedures.
• Maintain compliance with employee withholding forms (W-4) and provide education to employees on updates and changes.
• Identify opportunities for process improvement and contribute to the implementation of best practices in payroll tax administration.
• Provide support with daily payroll operations, including tasks related to pay cycles such as reviewing and correcting timecards, populating timecard data, and assisting with general payroll-related activities.
• Serve as a backup for payroll processing to ensure continuity of operations.
• Other job-related duties or tasks as assigned. Babilou Family is a team-orientated company where our employees are expected to perform any duty required to advance the mission of the association, regardless of whether the duty is listed in any specific job description.

The preceding responsibilities will be prioritized based on the current needs of the business.

Who You Are :

How It Gets Done :

We’re Growing!

Little Sprouts LLC is a subsidiary of Babilou Family, a global network of 1,200 early education and child care centers. Little Sprouts LLC provides award-winning early education and child care across 41 New England schools. Through the experience and talents of over 1,000 early education professionals and in partnership with nearly 4,500 families, we are on a meaningful journey to create optimal learning spaces where children ages 0-5 can learn, grow, and thrive.

Physical Demands :

Prolonged periods of sitting at a desk and working on a computer. The employee may occasionally need to lift or move items weighing up to 20 pounds, such as office supplies, files, or small equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.