Payroll Analyst (CD)

Salary : $46,361.00 - $67,000.00 Annually

Location : Hanover, VA

Job Type : Full-time

Job Number : 202500269

Department : Finance and Management Services - Accounting

Opening Date : 11 / 20 / 2025

Closing Date : Continuous

Description

General Description : This position performs moderately difficulty and technical tasks related to the timely and accurate processing of payroll operations for the County, School Board, Regional Jail and Regional Library. Duties include payroll processing, new hire reporting, Virginia Retirement System (VRS) reporting, payroll analysis and reconciliation and related work as required.

Organization : The Payroll Analyst position is part of Hanover County's Career Development Program (CD). The Payroll Analyst Ladder has four (4) levels : Payroll Analyst I, II, III, and Senior. The Payroll Analyst may report to the Payroll Manager or an Accounting Supervisor, and supervises no staff.

Essential Functions :

• Reviews / verifies input sources and posts payroll related entries.
• Ensures accurate calculation of financial input and adjustments.
• Reconciles general ledger accounts associated with payroll processing.
• Prepares, processes and reconciles remittances to appropriate agencies / third party vendors for funds withheld from paychecks including benefits and payroll taxes.
• Maintains reconciliation, reporting and payment of VRS retirement, Hybrid employees, life insurance and optional life insurance premiums.
• Reports new hires to the Virginia New Hire Reporting Center.
• Prepares all withholding tax reporting including W-2 preparation.
• Works closely with Human Resources regarding employee demographic and pay information, benefit deductions, and employee timekeeping.
• Inputs employee tax withholding and direct deposit information into the payroll system.
• Provides general office support and customer service.
• Performs related work as assigned.
Working Conditions :
• Hazzards

None

Office

Minimal

Non-exempt

Knowledge, Skills and Abilities : Requires working knowledge of payroll accounting principles and practices including pertinent federal and state laws, codes and regulations. Must demonstrate the ability to perform mathematical computations with speed and accuracy. Requires good communication skills, both oral and written, and ability to develop and maintain effective working relationship with internal and external customers. Must be able to work independently and be able to prioritize workload in order to meet sensitive deadlines. Experiences with financial systems and proficient with analytical tools and queries required.

Education, Experience and Training : High school diploma or equivalent required with a minimum of 3 years of experience plus at least an Intermediate Accounting Course preferred - OR - Any equivalent combination of education, experience and / or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. Higher levels on the Career Ladder require additional education and experience.

Special Conditions :

Revision Date : February 2020

SUMMARY OF EMPLOYEE BENEFITS

Hanover County is proud to provide our employees with the following comprehensive benefits package. Hanover provides a benefit package that provides for you in times of need, they offer an ongoing level of financial security, peace-of-mind, and healthy work-life balance. This is part of our goal to make Hanover County an attractive place to work. To see exactly what you will find with our offerings, click the link below : This is an overview and does not provide all provisions, limitations, and exclusions. If there is a contradiction between this and the official plan documents, the plan documents will prevail. The Pamunkey Regional Jail and Library share some of the County benefits, please visit their website for more details.

01

How many years of experience do you have processing payroll in local government setting?

02

How many years of experience do you have processing payroll in the private sector?

03

Please list your professional memberships, certifications, and / or tranings relevant to this position

04

Please describe your interest in this position and what aspects of this job most appeal to you

05

Please list the payroll systems you have experience using and describe your level of interaction with each system.

06

Please describe your experience with reconciling accounts and preparing quarterly tax forms and W-2's

Required Question