Administrative Assistant

Administrative Assistant

Our client is seeking a detail-oriented and proactive Administrative Assistant to join their team. This individual will provide critical administrative support, ensuring the smooth operation of daily office activities while supporting managers, employees, and HR-related functions. The ideal candidate is highly organized, professional, and skilled at handling confidential information with discretion. This is an exciting opportunity to contribute to a dynamic organization, working across multiple teams in a fast-paced and collaborative environment.

Essential Duties and Responsibilities (but not limited to) :

• Provide administrative and customer service support to HR and workforce service functions.
• Perform data entry and maintenance within HR systems, supporting processes such as onboarding, payroll, benefits, time management, and offboarding.
• Assist with first-tier application support for HR self-service tools.
• Conduct routine and ad hoc data audits to ensure accuracy and support reporting needs.
• Support system and process improvements, including testing system enhancements and maintaining documentation.
• Answer and direct phone calls, emails, and inquiries while providing high-quality customer service.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain contact lists, filing systems, and office supply inventory.
• Prepare and reconcile expense reports, invoices, and correspondence.
• Provide general support to visitors and team members, handling multiple tasks and projects with accuracy.
• Apply HR policies and procedures to answer employment-related questions and perform transactions.

Qualifications :

Selected candidate will be subject to a post offer background check and must be able to maintain a Secret-level DoD security clearance.

Digital Prospectors is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; US citizenship is required. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.