Administrative Assistant, Commercial

Administrative Assistant

Location : Florham Park, New Jersey

Type : Contract

Compensation : $25 - $30 hourly

Contractor Work Model : Hybrid

Position Title : Administrative Assistant, Commercial

Reports To : Sr. Administrative Operations Supervisor, Commercial

Contract Length : 3 months, indefinite end date

Department : Commercial

Scope Of Assignment :

Provide administrative support to the Commercial department. Will perform a wide variety of administrative tasks that include, but are not limited to the following :

• Responsible for calendar management and scheduling of appointments / meetings.
• Responsible for meeting logistics, conference room reservation, meeting technology, catering, etc.
• Assist with the development of internal / external communications and produce presentations.
• Assist with corporate and department initiatives.
• Coordinate extensive travel itineraries for team members (both domestic and international) utilizing travel management software.
• Process expense reports for team members and reconcile corporate card billing statements.
• Create purchase orders and process invoices for payment.
• Manage contracting process for department.
• Manage MSA's, SOW, CDA, etc. routing and approval for department.
• Greet and interact with incoming guests, escort to conference room, etc.
• Maintain and order office supplies as needed.
• Perform research on specific topics and coordinate activities of projects / events.
• Assist in administrative problem solving.
• Perform other administrative or office duties or projects as required or as assigned.
• Maintain / responsible for storage closet.
• Ad hoc projects as required or assigned.

Minimum Job Requirements :

Bachelors' degree preferred, but not required with applicable experience.

Administrative experience supporting upper levels of management and their direct reports is preferred.

Demonstrate high levels of proficiency with Microsoft Office Suite of products (Office, Word, Excel, Power Point, Adobe).

Excellent communication skills, both verbal and written.

Must demonstrate a high degree of confidentiality with regard to sensitive information.

Ability to effectively organize and prioritize tasks to achieve established deadlines.

Ability to interface with administrative support teams of Senior Leadership team.

Must be a self-starter, flexible and be able to multi-task.

Ability to build professional relationships.

Attention to detail; excellent organization and follow-up skills a must.

Ability to anticipate needs, and analyze and solve problems quickly and proactively.

Ability to make administrative / procedural decisions and judgments.

Must be familiar with a variety of administrative concepts, practices and procedures.

System One, and its subsidiaries including Joul, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.