Aviation Services Coordinator

Job Description

Job Description

About This Posting

This position is for Twin Cities Aviation , a family-owned and operated aircraft maintenance service business in operation since 1997. The job posting may appear under Seeds of Creation LLC , which provides administrative support—including hiring and HR services—for Twin Cities Aviation and other affiliated companies. Your employment, if hired, will be with Twin Cities Aviation .

About Twin Cities Aviation

Twin Cities Aviation (TCA) is an FAA Part 145 Repair Station and Cirrus Certified Service Center dedicated to excellence and quality service . Our team is small and tight-knit, with a culture built on trust, accountability, and helping one another succeed. We support owners of general aviation aircraft and take pride in making sure every aircraft leaves our shop safe, compliant, and ready to fly.

Our Core Values

Excellence

We show up prepared, follow procedures, and take pride in doing things right the first time. Excellence means accuracy, dependability, and continuous improvement.

Compassion (Others-First Service)

We treat our team like family and put others first. That means helping technicians when they’re under pressure, keeping our shop stocked and organized, and making customers feel confident in our work.

Purpose (You Were Made for This)

We believe meaningful work comes when you use your organizational skills to make a real difference. Even if you’re not turning wrenches, your contributions are vital to the health of the company, the safety of aircraft, and the success of the team.

Position Summary

We are seeking an Aviation Services Coordinator who is organized, dependable, and energized by working in an aviation environment. This role manages the non-mechanical side of our operation : customer communication, billing, bookkeeping support, compliance recordkeeping, shipping, supplies, and tool calibration.

This person will support the Accountable Manager (President), Chief Inspector, Director of Maintenance, and the entire shop team. It’s a role for someone who thrives on keeping people and processes on track, enjoys helping others, and takes pride in creating order behind the scenes.

Key Responsibilities

Administrative & Operational Support

• Receive, sort, and route mail and packages; handle outgoing shipping.
• Maintain office and shop supplies; reorder proactively.
• Prepare bank deposits, track petty cash, and coordinate with accounting.
• Support onboarding for new employees (paperwork, training checklists, orientation).
• Help with scheduling meetings, compliance deadlines, and recurring reports.
• Keep ERP / CRM records up to date with notes, work order info, and billing entries.

Compliance & Recordkeeping

Customer & Team Communication

Qualifications

Competencies

Physical Demands / Work Environment

Why Join Us?

This is more than an office job—it’s a chance to be part of a family-style aviation shop where your organizational skills directly support safety, compliance, and customer confidence. You’ll be the hub that helps the team stay organized and on track. If you’re the type of person who thrives when everyone counts on you to keep things moving smoothly, you’ll love it here.