Capital & Data Risk / IM Risk (Risk Management) : Job Level - Executive Assistant

FRM Executive Assistant

Role : FRM Executive Assistant Description - External Firm Risk Management

Morgan Stanley's Firm Risk Management (FRM) Division is an exciting and rapidly growing space. We support Morgan Stanley to achieve its business goals by partnering with business units across the Firm to realize efficient risk-adjusted returns, acting as a strategic advisor to the Board and protecting the Firm from exposure to losses as a result of credit, market, liquidity, model and other risks.

Background on the Position

The role will reside within the Firm Risk Management's Capital / Stress Testing, Investment Management Risk and Risk Data area. The Executive Assistant will provide support to Executives in general office duties, calendar management and office workflow. In addition to providing direct support to management, you will be expected to provide administrative and team support to the overall department, including floor management.

Primary Responsibilities

• Maintain executives' calendars, schedule all meetings and conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
• Coordinate all related conference rooms including any catering, audio / videoconference set up
• Make domestic and international travel arrangements, including logistics related requirements as needed
• Prepare, submit, and monitor expense reports and vendor payments for team members
• Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing / distributing incoming mail, and maintaining a fully functioning work area for the team

High level of professionalism and business etiquette

Minimum of 5 years' experience in an Executive Administrative Assistant role

Tact and good judgment in confidential situations and proven experience interacting with senior management

Strong verbal and written communication skills

Strong working experience with Microsoft Word and Outlook

Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)

Good problem-solving ability and ability to multitask and juggle competing priorities within tight deadlines

Able to take independent initiative for action within areas of responsibility

Flexibility regarding the duties assigned

This role is hybrid and currently requires in-office attendance 3 days / week. The in-office requirement is subject to change at any time.

Firm Risk Management values diversity and is committed to providing a supportive and inclusive workplace for all employees.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership / union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M / F / Disability / Vet).

WHAT YOU CAN EXPECT FROM MORGAN STANLEY :

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work.

Expected base pay rates for the role will be between $60,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.