Administrative Assistant (Office Operations)

Administrative Assistant (Office Operations)

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as an ADMINISTRATIVE ASSISTANT (OFFICE OPERATIONS) on our Office Administration and Operations team. This role is based in Los Angeles.

ABOUT THE ROLE

The Administrative Assistant supports the departmental objectives and priorities, provides administrative support, coordination activities, and project management assistance to the Southern California Director of Administration.

Administrative Support

• Provide administrative support and coordination activities to Director of Administration.
• Handle administrative tasks related to staff and attorney arrivals and departures, including orientation schedules, and updating directories, etc. Serve as local POC for physical I-9 documentation as necessary. Serve as local POC during new employee orientations and on-boardings, as requested by the Director of Administration.
• Schedule departmental, managerial and other meetings for the Director of Administration.
• Manage and maintain the SD and LA Office home page and related office data on MoFo Connect.
• Coordinate the planning and booking of business travel of the Director of Administration by working with the firm's Travel Services Department; prepare travel and expense reimbursement forms.
• In coordination with Director of Administration, other managers, and employee social committees, assist with organizing office and firm-related events and social functions, such as Staff Appreciation Week and other social events.
• Serve as local coordinator and distributor of firm wide gift and recognition programs, which may include the New Mother's gift program, among others.
• In coordination with Director of Administration, gather, organize and distribute Partner Visibility communications.

Communications Coordination

Client Service, Confidentiality, and Safety

ABOUT YOU

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health / welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities / states and may vary based on factors including but not limited to the following : local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications. Los Angeles. salary range : $53k to $74k