Disbursements Clerk (Payroll / AP)

Overview

Payroll Clerk - The role is an integral part of our disbursements process involving functions in both the Accounts Payable and Payroll departments.  Success in the role requires  excellent organizational skills and an ability to think analytically while paying strong attention to detail and possessing an eye for accuracy in all facets of their job.  This role ensures company policies, guidelines and strategies are followed while balancing the desire to be responsive to vendor / employee needs and expectations.

Responsibilities

• Inputs payroll data into payroll system and processes payroll for US and Canada by reconciling, transmitting and downloading data, ensuring that all employees (Exempt and Non-Exempt) are paid on time and accurately.  Prepare and distribute bi-weekly Payroll Summary Report and Overtime Report and provide analysis on the results as needed. Distributes employee payroll checks.
• Using the Time & Attendance reports, gathers and audits payroll hours. Communicates and resolves issues with employees such as vacation, sick leave, banking, garnishments, payroll deductions, retroactive pay calculations, tax questions, and other changes.
• Processes payroll system master file changes and other special processing including : new hires, terminations, transfers, W-4 changes, direct deposits, rate changes, address changes, restricted stock vesting, and various allowances. Processes special payrolls including bonuses and year-end adjustment payroll, if necessary.
• Prepares monthly payroll reports and ad hoc reports of payroll data to support payroll processes and financial analysis requests by management
• Answers queries from government agencies including unemployment earnings information and garnishment. Ensures that all payroll-related remittances and filings are processed timely and accurately and that the accounting for these transactions is correct.
• Maintains payroll records according to retention regulations and legal requirements.  Reviews payroll documentation for accuracy through designated audit reports and makes any necessary adjustments.  Obtains necessary approvals.
• Position will require the ability to navigate and administer Concur T&E and P-Card requests, including, but not limited to : setting up new users and approvers, reviewing expense reports for expense policy compliance, resolving issues, providing guidance and best practices to employees, and updating expense policy parameters in Concur.
• Maintain and update vendor master file for Accounts Payable including reaching out to vendors and banks to verify accuracy of information provided and communicating with requesting departments to process vendor information timely.
• Performs other related duties as assigned, in accordance with business needs and organizational goals

Qualifications

Experience with the following systems is a plus :

Preferred Qualifications :

Physical Demands and Work Environment :

Salary Range ($22 to $26 an hour) :

EEO Statement :

Electro Rent is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment practices laws. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military and veteran status, or any other characteristic protected by applicable law.

As a federal contractor, Electro Rent also complies with applicable laws regarding affirmative action and veterans' employment. We are committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment process.

Disclaimer :

This job description is intended to describe the general nature and level of work being performed by the individual assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. The responsibilities and tasks outlined in this document may be subject to change as business needs evolve. Electro Rent reserves the right to assign or reassign duties and responsibilities at any time, with or without notice, to meet the ongoing needs of the organization.