Office Coordinator

Job Title : Office Coordinator

Location : A Place At Home- Newton

About Us : A Place At Home is a well-established, senior care organization known for our commitment to quality, compassion, and the enrichment of our clients' lives.

Position Overview : We are seeking an organized, efficient, and dedicated Office Coordinator to join our team. As an Office Coordinator, you will ensure our office operations run smoothly by organizing procedures, managing billing and payroll, maintaining client and employee files, and ensuring compliance with HIPAA confidentiality policies. Additionally, you will contribute to our team's efficiency by scheduling caregiver orientations, coordinating internal communication efforts, and occasionally stepping in for on-call duties. Key Responsibilities : 1. Manage billing, payroll, and accounts receivable, including Veterans Affairs billing and claims management. 2. Oversee all administrative aspects of the office, including QuickBooks management, employee profile management, and document filing. 3. Maintain accurate and up-to-date employee files, tracking certification expirations, and ensuring W-4 compliance. 4. Maintain office supply inventory and manage office equipment. 5. Answer and direct incoming calls in a professional and courteous manner. 6. Follow up with caregivers and clients to gather required information in a timely manner. 7. Organize and digitize new client intake forms. 8. Schedule and manage caregiver orientations. 9. Contribute to internal relationship building efforts, including acknowledging staff birthdays and coordinating remembrance efforts for deceased clients. 10. Handle on-call duties as required. 11. Uphold office confidentiality policies in accordance with HIPAA at all times. Skills / Qualifications : - Prior experience in an office management role.

• QuickBooks Online experience preferred (training available).
• Wellsky Experience preferred (training available)
• Excellent organizational and time management skills.
• Strong interpersonal skills, both in-person and over the phone.
• Ability to work in a fast-paced, dynamic environment.
• Proficiency in Microsoft Office and common internet applications.
• A proactive approach, enthusiasm, and high energy level.
• A commitment to confidentiality and professionalism at all times.

We're seeking an Office Coordinator who is a go-getter, a critical thinker, and someone who thrives in an organized, efficient environment. If this sounds like you, we'd love to hear from you. Please submit your updated resume to apply. We look forward to discussing this rewarding opportunity with you further.