Administrative Assistant III

Job Description

This position provides complex administrative, program coordinating, and clerical support to the Office of Court Services. This position works independently, reporting major activities through periodic meetings. This position performs a variety of human resources duties. The incumbent performs a variety of administrative, accounting, and fiscal duties to assist in managing daily business and support operations. Monitors financial actions in FLAIR, pre-audits invoices and travel reimbursement requests, obtains bids for purchases, and monitors unit expenditures. Documents, researches, records, creates, edits, and processes incoming and outgoing correspondence. This position establishes and maintains working relationships with judicial and non-judicial State Courts System personnel, state staff, local government, and the public. Establishes and maintains files, books, records, and other departmental systems of responsibility. The incumbent performs clerical tasks such as processing incoming mail, scheduling meetings and maintaining calendars, processing travel reimbursements, filing, purchasing supplies, or copying. This position attends staff and other professional meetings to exchange information; attends technical or professional classes, workshops, or seminars to improve technical or professional skills. The incumbent supports a staff of 25 professionals.

Examples of Work Performed

Manage general administrative responsibilities, records management, and equipment tracking. Responsible for surplus and donation of furniture and other items.

Make travel arrangements and coordinate meetings. Negotiate and draft contracts for hotels and meeting facilities and maintain frequent contact with OSCA’s General Counsel’s office regarding those contracts.

Oversee maintenance of copy room, supplies, and general office needs.

Assist with web postings for the unit.

Education and Training Guidelines

Education: Refers to job specific training and education that is recommended for entry into the position.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree.

Experience: Refers tothe amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Three years of work experience in business administration, office skills, or related field.

Competencies

This position requires some lifting and standing associated with copying, stocking supplies, producing meeting materials and the like.

Special Comments

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.