Purchasing Specialist II

Purchasing Specialist II

This position serves as a procurement specialist for the Swanson School of Engineering as part of the School's procurement team supporting academic departments and business units within the School. Incumbent must have knowledge of purchase pay and travel management policies and procedures. Provides travel arrangement support and processes expense reports in the Concur system. The incumbent will process requisitions, purchase orders, expense reports accurately and in compliance with university policies and procedures. The incumbent will be required to process research grant-related purchases for equipment and supplies. Must ensure allowability and allocability of research grant purchases within the grant award period. Assist with grant closeout to ensure all encumbrances have been completed and paid by the end of the grant period. Maintains accurate inventories, records, lists, and database; and assists with administrative functions.

Job Summary :

• Processes all supply purchasing requests, disbursements, and travel and business reimbursement requests.
• Determines needs and budgetary requirements, interviews prospective suppliers, and coordinates with internal and external stakeholders to recommend quantity and quality of orders.
• Prepares proposals and request quotes, negotiates terms and conditions, and resolves issues.
• Prepares bids specifications and correspondence; schedules public bid openings; and analyzes trends and assists with development and facilitation of sourcing strategies.
• Reviews materials for accuracy and compliance; maintains accurate inventories, records, lists, and database; and assists with administrative functions.

Essential Functions :

Physical Effort : Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category : Full-time regular

Job Classification : Staff.Purchasing Specialist II

Job Family : Finance & Procurement

Job Sub Family : Procurement & Purchasing

Campus : Pittsburgh

Minimum Education Level Required : Bachelor's Degree

Minimum Years of Experience Required : 1

Will this position accept substitution in lieu of education or experience : Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.

Additional details about Required Licensure / Certification : N / A

Work Schedule : Monday - Friday, 8 : 30 a.m. - 5 : 00 p.m.

Work Arrangement : Hybrid : Combination of On-Campus and Remote work as determined by the department.

Hiring Range : TBD Based Upon Qualifications

Relocation Offered : No

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

Required Documents : Resume, Cover Letter

Optional Documents : Not Applicable