Billing Administrator

Job Description

Job Description

Salary : $70,000.00- $85,000.00 Annually

Ready to turn your passion into a career? Do you dream of working in a dynamic and fast-paced logistics environment, supporting mega events in sports, global music tours, and complex film projects? Want the chance to collaborate with some of the biggest names in entertainment and sports? Look no further! We’re looking for talented and passionate individuals like you to join our logistics team.

Rock-it Cargo brings iconic moments to the world. We’re proud to enable the world's moments in live events across live touring, sports & broadcasting, film & tv and experiential events. Rock-it Cargo operates seamlessly around the globe, bringing life-changing experiences to millions of people every year.

At our company, we believe that our people are our greatest asset. As a Rock It Cargo Billing Administrator , you will play a crucial role in an environment where our employees excel and feel valued. Join us in creating unforgettable experiences and driving success in a fast-paced, exciting industry. Apply today and be a part of a team that values teamwork, innovation, diversity, and excellence.

This Billing Administrator position, located in our Los Angeles office, is responsible for managing the billing process to customers and supporting a senior agent working within our live touring / music division. This person will work closely with high-performing logistics teams to track project costs, manage customer invoicing across multiple projects, and coordinate with Finance and Accounting on vendor payment prioritization. The ideal candidate will bring an operation-focused mindset, strong analytical skills, and the ability to manage complexity in a fast-paced, client-facing environment while ensuring that billing is clear, consistent, and aligned with contractual obligations and internal controls.

Location : Los Angeles, 4 Days in Office / Week, 1 Day Hybrid

Work Schedule : Schedule fluctuates based on workloads (Core hours 9AM-5PM)

Salary : $70,000.00- $85,000.00 Annually

Key Responsibilities :

• Serve as the primary liaison between Operations, Accounting (AR / AP), and Finance to ensure accurate and timely billing and payment processes
• Support high-performing teams on large-scale live event projects by entering vendor costs, preparing draft customer invoices, and ensuring alignment with budgets and contracts
• Review and process billing details from complex email communications; verify proper documentation and approvals are in place for client invoicing
• Track and reconcile billed charges against purchase orders, project budgets, and contractual terms
• Monitor outstanding vendor invoices and coordinate with Accounts Payable to ensure timely disbursements
• Ensure prompt customer invoicing in line with company guidelines and maintain billing accuracy across all stakeholders
• Respond to billing inquiries from internal teams and external clients, ensuring issues are resolved efficiently
• Maintain organized billing records and audit trails in compliance with company policy and accounting standards
• Assist with financial reporting, reconciliations, and ad hoc research to support project managers and Finance
• Create and manage Smartsheet project dashboards to monitor billing activity and project status
• Utilize internal systems effectively; familiarity with NetSuite is preferred and the ability to learn proprietary tools is expected

Required Qualifications :

Preferred Qualifications :

Don't meet every single requirement? We are dedicated to building an inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

What GCL Will Offer You :

A growing logistics firm backed by an award-winning global parent company within the entertainment and luxury import / export logistics industry providing unrivaled experience and expertise for live events, touring, sports, luxury auto and art freight forwarding. Our teams serve as the premier freight forwarders handling some of the world’s biggest concerts, festivals, and sporting events for many high-profile clients across the music & sports industries to make the greatest shows and events possible across the world.

Work with some of the most well-known and successful companies in the world. Your work will make an impact and be appreciated by others.

Benefits & Perks That Rock!

GCL is committed to the inclusion of all qualified individuals. As part of this commitment, GCL will ensure that persons with disabilities are provided with reasonable accommodation for the hiring process. If reasonable accommodation is needed, please contact hiring@gcl.global . GCL provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to legally protected characteristics under applicable federal, state or local law pertaining to the employee’s state of employment.