Talent.com
Administrative Assistant

Administrative Assistant

Maricopa County, ArizonaPhoenix, AZ, US
12 hours ago
Job type
  • Full-time
Job description

Administrative Clerk

We're seeking a welcoming and professional Administrative Clerk to be the friendly face and voice of our downtown Phoenix office. In this vital role, you'll oversee the Maricopa County Human Services Department's main office reception area and serve as the first point of contact for community members and program participants who call or visit. You'll also provide high-level and often complex administrative support to the Assistant Directors, Director, staff, and the public. If you're looking for a meaningful opportunity where your organizational skills and customer service make a real difference in our community, we encourage you to apply and become part of our dedicated team!

In Human Services, we focus on maximizing potential and providing support and resources for all stages of life. We partner with families and communities to encourage children to learn, invite youth and adults to cultivate professional skills, guide families to achieve financial success and enable seniors to live independently.

Proud to Offer :

  • Work with a greater purpose
  • Tuition reimbursement
  • Exceptional work-life balance, with consistent schedules
  • Opportunities for growth and development within Maricopa County
  • Low-cost, high-value healthcare for you and your qualifying dependents
  • Child care benefits including access to our on-site center, dedicated to serving Maricopa County families exclusively
  • Paid vacation, sick time, and parental leave
  • Extensive wellness program, including healthcare premium discounts
  • Maricopa County participates in the Arizona State Retirement System
  • Learn more at Work With Us | Maricopa County, AZ

We Require :

  • Six months of receptionist or administrative experience
  • High school diploma or GED
  • A combination of post-secondary education and / or job-related experience may substitute for the minimum qualifications on a year-for-year basis

    • Other Requirements :

  • Upon hire, a background investigation and fingerprint identification are performed to secure a Level 1 Fingerprint Clearance Card
  • Ability to read, write, and speak English

    • We Also Value :

  • Advanced skills with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
  • Previous experience managing multiple executive-level calendars
  • Previous experience supporting employee engagement, such as committees or teams
  • Previous office management experience
  • Advanced skills with purchase orders and invoices
  • Bilingual in Spanish and English

    • Job Contributions :

  • Greets, assists, and directs all visitors courteously and with respect. Assure all visitors sign in
  • Answers multi-line telephone promptly, courteously, and professionally; directs or transfers the caller to the appropriate employee or program personnel
  • Routes incoming and outgoing mail
  • Maintains schedule of conference rooms and car reservations for staff through Microsoft Outlook; responds to requests timely
  • Perform clerical and administrative duties, and maintain files as needed, including updating organizational charts, program rosters, and documents assigned
  • Assists staff with administrative duties, including special projects, as directed by supervisor or department leadership
  • Manage Director and Deputy Director calendars
  • Help prepare / write reports, presentations, and program correspondence
  • Provide support and coordination for internal teams, committees, and workgroups
  • Manage office supplies

    • Working Conditions :

  • Work is routinely performed in an office environment, Monday Friday, 8 a.m. 5 p.m.
  • May require long periods of sitting, reading, and typing
  • Requires travel to program sites through Maricopa County
  • Requires travel to and from various county, client, and contractor locations during a scheduled workday, subject to County policies regarding the use of County vehicles and / or private vehicles used on County business.

    • Selection Procedure :

  • Only the most qualified candidates will be considered
  • Consideration will only be given to candidates who submit online applications
  • Candidates will be contacted primarily through email and their Workday online application profile
  • Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

    • Maricopa County is an equal opportunity employer.

    Create a job alert for this search

    Administrative Assistant • Phoenix, AZ, US

    Related jobs
    • Promoted
    Administrative Assistant-Corporate Relocation

    Administrative Assistant-Corporate Relocation

    Bristol Global MobilityPhoenix, AZ, United States
    Full-time
    Provide day to day administrative support for Service Delivery functions and Team Members in addition to overall corporate tasks, as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES.Managing and proces...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Mint CannabisScottsdale, AZ, US
    Full-time
    Mint Cannabis is proudly leading the charge from premium flower and infused eats to groundbreaking innovation and unforgettable service. Everything we do is about elevating the experience for every...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Breeze Unlimited LLCPhoenix, AZ, United States
    Full-time
    Administrative Assistant / Project Assistant.Compensation : $20-$25 / hour DOE.At Evolution Restoration & Renovation, administrative professionals are essential to the heartbeat of our operations.Our ...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    The Walsh GroupGoodyear, AZ, United States
    Full-time
    Data Center project in Goodyear, AZ.The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants pr...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

    Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

    ApexFocusGroupMesa, AZ, US
    Remote
    Full-time +1
    Now accepting applicants for Focus Group studies.Earn up to $750 per week part-time working from home.Must register to see if you qualify. No Administrative Assistant admin experience needed.Adminis...Show moreLast updated: 8 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Sunrise Systems, Inc.Phoenix, AZ, US
    Full-time
    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Process and close 200–250 service tickets d...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant Corporate

    Administrative Assistant Corporate

    Republic ServicesPhoenix, AZ, US
    Full-time
    The Administrative Assistant delivers thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The Administrative Assistant provides information ...Show moreLast updated: 5 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Wilson ConstructionTempe, AZ, United States
    Full-time
    Title : Administrative Assistant.Wilson Construction Company has immediate opening at our Regional office in Tempe, AZ for an Administrative Assistant that can handle multiple tasks in a continually...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant (Private Banking) - Phoenix or Scottsdale(AZ)

    Administrative Assistant (Private Banking) - Phoenix or Scottsdale(AZ)

    BankTalent HQPhoenix, AZ, United States
    Full-time
    At National Bank of Arizona, we are a community of professionals with relationships at our core.We strive to promote an engaging environment with accessible leadership and on-going employee develop...Show moreLast updated: 10 days ago
    • Promoted
    Administrative Assistant, Hotline

    Administrative Assistant, Hotline

    ChildhelpScottsdale, AZ, United States
    Full-time
    Responsible for the administration and coordination of the day-to-day functions of the Childhelp National Child Abuse Hotline, as well as direct administrative support to the Hotline Leadership Tea...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Nesco ResourcePhoenix, AZ, US
    Full-time
    Duties include general administrative duties such as filing, copying, organizing files, redacting information in files, assisting with mail, answering phones, data entry, labeling envelopes, scanni...Show moreLast updated: 30+ days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    HERITAGE ACADEMY INC.Maricopa, AZ, United States
    Full-time
    Heritage provides parents and scholars a friendly and orderly academic environment.As a part of the school Administrative Team, this position provides support to perform a wide range of administrat...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant 3

    Administrative Assistant 3

    OakTree Staffing ServicesChandler, AZ, United States
    Full-time
    Performs a variety of functions across the organization.Typical office functions include setting up and maintaining files. tracking and ordering office supplies; arranging meetings and conferences;...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant (OACTS)

    Administrative Assistant (OACTS)

    Adams and Associates, Inc.Phoenix, AZ, United States
    Full-time
    Administrative Assistant (OACTS).Are you a critical thinker with strong administrative skills, able to provide effective support to a passionate and hard-working team? Are you looking for a rewardi...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Impact Fire ServicesTempe, AZ, United States
    Full-time
    Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company.Through superi...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    NESCO IncEl Mirage, AZ, United States
    Full-time
    Administrative, Financial, And Clerical Support.This is an entry-level position that will provide administrative, financial, and clerical support to the Office Manager with the day-to-day functions...Show moreLast updated: 1 day ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Pye-Barker Fire & SafetyPhoenix, AZ, US
    Full-time
    Fire And Safety Company Position.Make a difference, protect lives, and achieve your dreams.Build your career with the industry-leading fire, life safety and security company.This position performs ...Show moreLast updated: 13 days ago
    • Promoted
    Administrative Assistant

    Administrative Assistant

    Arizona State UniversityTempe, AZ, United States
    Full-time
    Administrative Support Assistant 2 Non-Exempt.Max Pay - Depends on experience : .Apply before 11 : 59 PM Arizona time the day before the posted End Date. High School Diploma and two-years (2) experience...Show moreLast updated: 1 day ago