Legal Executive Assistant

Job Description

Job Description

Provide executive level one on one support and assistance to General Counsel. This is a unique opportunity to develop and enhance relations across all Silver Ventures organizations as part of a new and growing legal department;

implement significant change, by focusing on process innovation, to increase efficiency and support organization’s commitment to critical business initiatives.

Essential Functions

• Coordinate key meetings, calls, maintain calendar, coordinate travel, process expense reports, follow-ups, and follow-throughs from internal and external communications.
• Implement legal project and entity management system; Master user of Diligent Entities software (resources, workflows, electronic and physical files, templates, checklists, databases, and forms)
• Finalize e-billing process implementation; assign invoices to appropriate entity and matters within ten (10 business days of receipt of invoice.
• Track both requested and promised key deadlines for General Counsel.
• Prepare daily preview to include upcoming calendar appointments and documentation for meetings.
• Maintain files, prepare correspondence, open, and distribute incoming mail, packages, etc.
• Prepare agendas, meeting minutes and other necessary materials.
• Produce, edit, and complete first drafts for written communications to stakeholders.
• Independently screen and process incoming requests for the General Counsel.
• Research, prioritize and follow up on incoming issues and concerns addressed to the General Counsel, including those of a sensitive or confidential nature.

Determine appropriate course of action, referral, or response.

Competencies

Understands senior leadership level support needs. Excellent communication skills. Strong inter-personal skills, excellent written and verbal communication and negotiating skills, high ethics and confidentiality, superior organizational skills.

Initiative-taking, confidential, efficient, assertive communicator exercises good judgment, ability to prioritize multiple tasks

Skills and Competencies

Proficiency Level

BASIC

PROFICIENT

EXPERT

Knowledge and technical abilities

Life planner

Time management

Logical thinking and problem solving

Meticulous

Research skills

Personal Skills

Work under pressure & ability to adapt to change

Interpersonal and networking skills

Independent and self-directed

Oral and written communication

Sense of urgency in order to prioritize multiple tasks

Required Education and Experience

Bachelor’s degree

5 plus years providing C-level executive administrative support.

Intermediate to Advanced skills - Microsoft Office Suite.