Administrative Assistant

Job Full Description

We are seeking an Administrative & Finance Coordinator for a consulting firm in Concord, MA. This role oversees key financial, administrative, and operational functions across the organization, ensuring accurate accounting support, smooth HR and facilities coordination, and efficient internal processes through tech-driven improvements.

Responsibilities

Finance Support

• Reconcile monthly American Express bills and collect / code invoices.
• Assist with monthly bank reconciliations and gather required documentation.
• Support monthly billing and collections.
• Reconcile insurance, prepaid accounts, fixed assets, and vacation accruals.
• Assist with annual audit, 990 prep, and year-end 1099 forms.
• Maintain accurate finance and administration files.
• Prepare consultant agreements and process consultant invoices.
• Recommend and draft improved procedures to streamline operations.
• Support annual vendor review and assist with board meetings, office events, and teacher training logistics.

HR Support

Facilities

General Administration

Requirements

The hours are Mon-Fri 9AM-5PM. This is on site position with 1 day work from home. The pay is $28 / hr.

Benefits :

Acton, MA

2873

1740 Massachusetts Avenue

Suite C2

Boxborough, MA 01719