Immediate Needs Coordinator

Job Title

At Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort.

Named one of Central Florida's Top Workplaces and one of America's Best-in-State Employers by Forbes, we are committed to our "power of we" culture.

Are you looking for a place where you can bring your authentic self to work every day and be able to connect, engage and delight?

We offer excellent benefits and perks including one free meal per shift and free theme park access.

We have a dynamic culture that makes every day interesting, challenging, fulfilling and fun.

We embrace diversity at our core and offer the opportunity for all team members to reach their potential.

We invest in training and development opportunities for all team members.

We promote social responsibility by being a good neighbor in the community.

We care for you, just as we care for others.

About Loews Royal Pacific Resort

Join the 'ohana' at our island paradise that celebrates the Golden Age of Travel, and the adventures of island-hopping through the South Pacific.

Job Specific

• The LINC position is responsible for coordination and servicing of convention and group business
• Liaise daily with conference and convention guests to handle specific requests and ensure guest satisfaction.
• Communicates changes in conference programs to appropriate hotel operating departments. More specifically : Continually check in with Meeting Planners to assess needs / requirements.
• Maintains communications with clients and appropriate hotel departments via radio and text messaging
• Keep in contact with the appropriate Catering / Conference Manager regarding any changes / updates pertaining to their group
• Provide outstanding services to clients in accordance with Loews Hotels Star Service standards to ensure total guest satisfaction
• Meet with Area Event and Catering Manager prior to arrival of each group to fully understand the needs and flow of every group
• Meet daily with Area Event and Catering Manager to ensure full understanding of the needs and flow of each group in-house
• Maintain the accuracy of the BEO Bible (guarantees, replacing revised / original BEO's, F&B BEO's placed in correct section, etc.)
• Produce the Outdoor Event Report on a weekly basis
• Weekly maintenance (Engineering) reports / walkthroughs
• Reports to Engineering any items needing to be fixed / corrected
• Walk all room set-ups in advance, ensure they are correct
• Ensure all events are posted correctly on the Reader Board
• Review Resume and BEO's in great detail to determine needs and assist with facilitating them with the Area Event and Catering Manager's assistance
• Regularly check on preparations and activities for all assigned group events
• Meet periodically with clients throughout the day for the duration of their stay to answer questions, coordinate necessary changes, anticipate needs, and troubleshoot problems
• Coordinate package delivery for group clients, coordinating with the Business Center and Receiving Departments
• Notifies appropriate individual promptly and fully of all problems and / or unusual matters of significance

General

Required Skills & Experience