Executive Administrative Specialist

Description

Position at JBS USA

Executive Administrative Specialist

General Summary : We are looking for an Executive Administrative Specialist to support our executive team within our Fed Beef Business Unit in Greeley CO at our JBS USA Corporate Headquarters. This person will provide support to the BU leader including calendaring travel arrangements and customer relationship management. This is a great opportunity to learn in a dynamic environment and provides opportunity for future growth and development.

Responsibilities :

• Provides executive and administrative support which i ncludes but is not limited to; coordination of daily monthly and quarterly business reviews scheduling calendar management travel reconciliation of business expenses vacation accruals and approvals team member and / or customer event planning team member onboarding and other business-related ad hoc requests.
• Provides administrative support through ad hoc research data gathering report preparation presentation consolidation and handling information of various sensitivity levels and impact to the business.
• Support the EA to the CEO including being on call for ad hoc needs such as travel arrangements emergency meetings etc.
• Provide back up support to other EAs and business units presidents as needed .
• Support various Fed Beef leaders including but not limited to Head of HR Head of Sales etc.
• Maintain calendars organize and schedule department meetings period reviews conference calls and plant reviews.
• Organize maintain and be responsible for all plant tours to each Fed Beef plant location. Including managing the plant visit calendar coordinating with admins and GMs at each location.
• Organize maintain and be responsible for Fed Beef Leadership and Fed Beef Operations calendars
• Make company jet trips and commercial travel arrangements both domestic and international for business unit direct reports and candidates
• Maintain a log for all corporate vehicles and make sure all vehicles are up to date with insurance cards plates and registration cards
• In charge of all catering and event requests for the Fed Beef team
• Coordinate visitors and events. Assist with special projects as assigned
• Responsible for plant tour requests and conference room approvals; ordering department supplies and resources requesting checks issuing payments and reconciling company purchases.
• Serves as point of contact for new employee onboarding processes.

Ensures all equipment is ordered and delivered prior to start of new hire start date.

Qualifications :

Must be able to be available as needed during non-standard business hours and weekends on ad hoc basis.

Must be able to handle confidential information in professional and discretionary manner.

The applicant who fills this position will be eligible for the following compensation and benefits :

For individuals assigned and / or hired to work in states where it is required by law to include a reasonable estimate of the compensation for any given position compensation ranges are specific to those states and takes into account various factors that are considered in making compensation decisions including but not limited to a candidates relevant experience qualifications skills competencies and proficiencies for the role.

This position does not have an application deadline. We will continue to recruit until the position has been filled.

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal we conduct d rug alcohol and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

About us : JBS USA is a leading global provider of diversified high-quality food products including a portfolio of well-recognized brands and innovative easy-to-use food solutions. We process prepare package and deliver fresh and value-added premium meat poultry and retail-ready food products for customers in approximately 100 countries on six continents. We are also the majority shareholder of Pilgrims the largest poultry company in North America. JBS USA employs more than 100000 team members and our corporate office is located in beautiful Greeley Colorado where our 1200 team members onsite enjoy more than 300 days of sunshine a year.

Our mission : To be the best in all that we do completely focused on our business ensuring the best products and services to our customers a relationship of trust with our suppliers profitability for our shareholders and the opportunity of a better future for all of our team members.

Our core values are : Availability Determination Discipline Humility Ownership Simplicity Sincerity

EOE / Vets / Disability

Unsolicited Assistance : JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system in any form without a valid written request and search agreement previously approved by HR will be solely owned by JBS and its companies. No fees will be paid should the candidate be hired by JBS and its companies because of an unsolicited referral.

Required Experience :

IC

Key Skills

Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Part-Time

Department / Functional Area : Administrative Support

Experience : years

Vacancy : 1

Monthly Salary Salary : 6 - 6