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Site Operations & Front Desk Coordinator Contractor

Site Operations & Front Desk Coordinator Contractor

Medvacon Life SciencesSan Diego, CA, US
18 days ago
Job type
  • Full-time
  • Quick Apply
Job description

This is a 1099 Contract Opportunity with no benefits POSITION SUMMARY :

  • The Site Operations Coordinator will provide administrative, general and technical labor support for F acilities, EHS, Security, and Warehouse functions.

This position will also be required to perform Front Desk reception duties as needed, up to 5 days a week.     ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

  • These may include, but are not limited to : Provide front desk reception coverage for normal business hours including opening and closing duties.
  • As needed.
  • Interface daily interface with site security officers to coordinate site activities and information.  Greet all clients, vendors, reps, candidates, etc., with a high level of professionalism and service.
  • Preregister and check in visitors using iLobby system.
  • Issue and control site access badges as needed using Brivo system.
  • Assist with daily mail dissemination, both incoming and outgoing.
  • Serve as the main point of contact for facility related vendors.
  • Serve as main point of contact for property management work tickets and coordination of landlord sponsored site work.
  • Coordinate the company owned building equipment maintenance schedule for facilities.
  • Maintain EHS compliance calendar activities and schedule EHS support activities.  Schedule departmental meetings and activities as needed.
  • Assist in coordination of site events and catering.
  • Oversee the upkeep of the front lobby and reception area.
  • Maintain the Site Operations department SharePoint page.
  • Assist in maintaining emergency management notification software using Alert Media software.
  • Assist in assigning employee seating using Office Space software.
  • Order, receive, and stock office supply inventory.
  • Order shipping & receiving supplies.
  • Organize and maintain storage and warehouse spaces throughout the campus.

    • Support laboratory and site safety programs as needed.   ADDITIONAL FUNCTIONS AND RESPONSIBILITIES :

  • Other duties, as assigned   EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES : Minimum of a High School diploma with minimum of 3 years of relevant experience.

    • Previous Pharma and / or Biotech experience a plus Willingness and ability to provide occasional overtime support after-hours and on weekends (e.g. be listed on the Site Operations after-hours contact list).  Proven administrative ability and workflow management Strong organizational skills with attention to detail Effectively communicate within a group and individually Ability to work collaboratively with multi-disciplinary groups in a fast-paced work environment Strong attention to safety   TECHNICAL KNOWLEDGE REQUIRED :

  • Equipment : PC, scanners, copy machines, voicemail and e-mail systems, and common office machines.

    • General Software Knowledge :

  • Windows, MS Office (Outlook, Word, Excel, PowerPoint.
  • Teams).

    • Zoom.   Additional Specialized Software (experience a plus, training provided); SharePoint, iLobby, Brivo, Eagle Eye, Office Space, Alert Media.    INTERNAL AND EXTERNAL RELATIONSHIPS :

  • Site Operations is a support service.
  • Internally, this individual will work with personnel from Facilities, Lab Operations, EHS, Site Security, Shipping & Receiving, and Purchasing.
  • And may also communicate between other non-regional Corporate and site personnel.   Externally, this individual will build and maintain new and current vendor services relationships.

    • This position will occasionally encounter regulatory inspectors.    EFFORT REQUIRED / ENVIRONMENTAL CONDITIONS :

  • Physical Activities : On a continuous basis, either sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means; walking within laboratories and between buildings; as well as lifting up to 30 lbs. will be required.
  • The noise level in the work environment is usually low to moderate.
  • The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities.

    • Laboratory & Warehouse Activities :

  • Experience, and / or willingness and ability to work within a laboratory and / or warehouse environment where hazardous materials are used and stored.

    • Environmental, health and safety requirements apply, required training and PPE will be provided.

    Important Notice :

  • Protecting Your Information Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom.
  • All communication will come from an email address ending in @medvacon.com.
  • If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com.
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    Front Desk Coordinator • San Diego, CA, US

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