Administrative Assistant Intermediate

Administrative Assistant Intermediate

The University of Michigan, School of Nursing (UMSN) is seeking an Administrative Assistant Intermediate who will provide high-level administrative support to the Assistant Dean for Strategic Education and Assistant Dean for Community Culture. This position requires broad and comprehensive experience including the ability to perform a variety of administrative activities, and the skill and knowledge to implement and follow organizational policies and procedures. This person will perform duties of a sensitive and confidential nature that require discretion and independent judgment and decision-making skills; the ability to work under pressure in a complex environment, multi-task and maintain a calm professional demeanor; as well as manage the administrative support function.

Supervision is received from the Assistant Dean for Strategic Education and Assistant Dean for Community Culture.

Responsibilities

Administrative Support :

Provide a full range of administrative and secretarial support for the Assistant Dean for Strategic Education and Assistant Dean for Community Culture. Perform general reception duties that include creating a welcoming, organized, efficient and professional office environment, and serving as the front-line resource of information to faculty, students, staff, and campus and community collaborators whether in person, virtually, on the phone or email.

• Provide administrative / secretarial support for overall general office tasks, to include : composing correspondence, preparing documents, reports, and presentations, taking and disseminating meeting minutes, registering travel, coordinating communications, answering questions and email inquiries, providing telephone support, creating brochures and fliers (print and electronic versions), copying and collating materials, formatting and proofreading documents, managing electronic and hard copy filing systems including creation, and collecting / reporting data / information as needed to support the productivity of the office.
• Monitor and update the website, Canvas, social media, and other web-based resources. Utilize tools such as Zoom, Canvas, Qualtrics, Dropbox, IRB applications and other web-based platforms to support meetings, survey development, data collection, file management, and collaboration across offices and initiatives.
• Duties will also include providing staff support for hosting committees and working groups, student organizations, trainings, meetings, special events, completing travel arrangements for the Assistant Dean for Strategic Education and Assistant Dean for Community Culture, providing travel support including air (domestic and international) (e.g., arrange air transportation, lodging, assemble necessary trip folders, materials and supplies as well as prepare detailed itineraries for each trip, brief the Assistant Dean for Strategic Education and Assistant Dean for Community Culture on all details prior to the trip, complete written and online meeting registrations, arranging for transportation from airport, etc.), and support for initiatives and programs in partnership with other School of Nursing, University and community offices and entities.

Calendar Management :

Basic Financial Tasks / Purchasing :

Other Duties as Assigned :

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.

Required Qualifications

Bachelor's degree is preferred; or equivalent combination of education and experience is necessary.

Attributes :

Ability to promote the School of Nursing's Declaration of Values to Empower each other to interrupt or disrupt disrespect; Practice communication that is beneficial, kind and true; Inspire and be inspired by our members worth, significance and integrity; Cultivate respect for ourselves and others routinely, publicly and privately.

Modes of Work

Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.