Project and Quotations Coordinator

Project And Quotations Coordinator

The Project and Quotations Coordinator plays a key role in supporting Inside Sales and Project Coordination by preparing quotes, managing customer communications, and ensuring smooth daily office operations. This position requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced industrial environment. The ideal candidate will be proactive, customer-focused, and comfortable working across teams to support other departments as needed.

Key Responsibilities :

• Prepare and send customer quotations for fabrication, coating, and related services using company pricing systems and templates.
• Support Inside Sales and Project Coordination with customer follow-up, job tracking, and documentation.
• Maintain organized records of quotes, purchase orders, and customer communications.
• Respond to inbound calls and emails, directing inquiries to the appropriate department and providing timely updates.
• Assist with data entry, document control, and updating Smartsheet logs, work orders, and project trackers.
• Support office administrative functions such as scheduling meetings, filing, scanning, and ordering supplies.
• Coordinate with the fabrication, coating, and shipping teams to ensure accurate project information and timelines.
• Prepare reports, spreadsheets, and correspondence as needed to support management and operations.
• Provide excellent customer service through clear communication, accuracy, and professionalism.