Construction Legal Assistant

Job Description

Job Description

Join our Real Estate Team as a Construction Legal Support Specialist located in our Miami office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Real Estate Construction Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed.

Requirements

Qualifications

Skills & Competencies

Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses.

Problem-solving ingenuity and ability to prioritize and manage multiple activities.

Must be a self-starter, organized, able to work with a minimum of supervision.

Strong attention to detail, organizational skills, and ability to manage time effectively.

Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills.

Position also requires the ability to work under pressure to meet strict deadlines.

Education & Prior Experience

Bachelor’s Degree or equivalent experience is preferred

The ideal candidate will have five or more years of experience working in a medium to large sized law firm in the firm’s Real Estate department.

Bilingual (English / Spanish) preferred as is experience with iManage.

Technology

Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required

Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook.