Experienced Contract Clerk

Job Description

Job Description

Position Summary :

Reporting to the Business Office Manager the Contracts Clerk will contribute to the success of our dealerships by providing prompt, quality processing of contracts, collections of monies, and payments to ensure efficient maintenance and accurate balances.

Essential Duties and Responsibilities :

The essential functions include, but are not limited to the following :

• Maximize profit retention, financial reporting, and administration.
• Effectively communicate with Finance, Sales Managers, Service Managers and Parts Managers to strengthen processes.
• Maintain organized system of physical and digital records for all sales contracts.
• Audit car deals and contracts for proper documentation and compliance requirements.
• Accurately review, account for, and submit all aftermarket products sold on car deals.
• Accurately record the sale, profit, and commissions payable of all retail sold units.
• Process trade payoffs in accordance with company standards.
• Post all funding notices daily.
• Accurately maintain a clean schedules. Including but not limited to Contracts In Transit, Customer Down Payments, Due Bill, Vehicle Incentives.
• Process all aftermarket cancellations in a timely manner.
• Purchase new and used vehicles into inventory.
• Process Dealer Trades.
• Seek ways to improve business operations, efficiencies, and customer service, and make recommendations to Business Office management.
• Operate with integrity.
• Demand the highest ethical standards from self and others.
• Assist, through conscientious completion of duties, in protecting the legal, financial, and moral well-being of the company.
• Set an example of positive attitude and professionalism, including a neat, orderly, and safe work environment.
• Maintain ability to handle job stress and effective interaction with others in the workplace.
• Maintain composure within the workplace or outside the workplace when representing the company.
• Perform other duties as assigned by ownership, upper management and / or immediate supervisor.

Minimum Qualifications (Knowledge, Skills, and Abilities) :

Experience, Education, or Skills Required :

Preferred Qualifications :

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the function. While performing the duties of this position, the employee is required to talk or hear. The employee regularly is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note :

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.