Procurement Specialist

Job Description

Job Description

ABOUT VEG

In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we've expanded rapidly, with hospitals nationwide open 24 / 7 / 365, and created an ER experience that focuses on what our pets and pet parents really need. We've done the same for our people (VEGgies), finding a way to say YES so they are empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong.

We're rethinking emergency care from every angle—from how we run our hospitals to how we support the people working inside them. That's where our headquarters team comes in. Whether building technology to make our hospitals more efficient, recruiting and growing incredible VEGgies, or bringing our brand to life through marketing, our VQ (VEG Headquarters) team makes it all possible—ensuring our hospitals and people have everything they need to help pets and their families.

VEG is a 2025 certified Great Place to Work®.

THE JOB

At VEG, we find a way to say YES—so our hospitals can deliver the unexpected. We're looking for a Procurement Specialist who thrives in the world of precision, pricing, and partnership. In this role, you'll be at the heart of our procurement engine. As Procurement Specialist, your focus will be on helping our hospitals save lives by making sure they have exactly what they need, exactly when they need it. You'll be collaborating across teams, solving supply challenges before they arise, and helping us build systems that scale with our mission. At VEG, procurement is a frontline partner. You'll experience what it means to say YES to efficiency, YES to clarity, and YES to building systems that empower people to do their best work. If you're passionate about process, obsessed with accuracy, and energized by working in a fast-paced environment where your impact is felt daily—we want you on our team.

WHAT YOU'LL DO

• Maintain and curate VEG's item master list (updating price, manufacturer information as needed)
• Assist VEG hospitals in their louvered and bin system allowing organization and visibility into inventory levels
• Utilize our procurement system, Coupa, on a regular basis to automate spending across to organization
• Responsible for maintaining Coupa (adding / updating users, ensuring users are linked to the correct location, troubleshooting PO failures and invoice discrepancies, updating approval chains to align with hospital changes)
• Serve as a liaison between the customer and suppliers, building and maintaining strong customer and vendor relationships
• Coordinate with key stakeholders to establish par levels and min / max levels
• Run monthly KPIs to identify trends and areas of opportunity to reduce spend and increase efficiency
• Create strong relationships and partnership with our frontliners, specifically hospital leadership, operations managers and inventory coordinators
• Communicate regularly with our front lines to ensure they have what they need when they need it
• Maintain and update Medical Director's license information with vendors to ensure timely procurement of controlled substances
• Collaborate with hospitals to ensure inventory systems are used properly (Par Excellence)
• Perform audits on our inventory systems ensuring accuracy of data
• Assist with Par Excellence implementation as needed

WHAT YOU NEED

HOW WE INVEST IN YOU

BETTER TOGETHER : WHY IN-PERSON MATTERS AT VEG HQ

Our hospitals thrive on in-person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results—all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro-North station.

DEI

At VEG, diversity is a strength that fuels innovation and compassion. Our mission is "Helping people and their pets when they need it most"—and we do that best when VEGgies feel valued, respected, and empowered to bring their authentic selves to work. We're committed to building a culture that reflects the communities we serve, where different perspectives are celebrated, voices are heard, and everyone has equitable opportunities to grow. Saying yes to VEG means helping us become the world's veterinary emergency company, together.