Finance & Human Resources Clerk I-II

Finance & Human Resources Clerk I

The Town of Mead is a small, enchanting community that's creating a buzz as one of the best places to live, work, and play. Our quaint little town includes many families who are attracted to Mead's safe and friendly community, great schools, and ideal location. It's where quality of life meets happy living.

The Town offers a full range of municipal services including animal services, building inspections, code enforcement, community development, economic development, municipal court, parks and recreation, planning, police, public works, and utilities. The Board of Trustees and Town Manager are committed to providing exemplary municipal services for residents and visitors in a collaborative and transparent manner. We are dedicated to responsible growth, reliable infrastructure, public safety, fiscal stability, and a connected community.

Our organization seeks to create opportunities for employees through inclusive engagement practices, focusing on teamwork, and investing in people. We value and respect a diverse workforce, innovated ideas, and are committed to promoting an equitable, fair, and just employment environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information, or veteran status.

PAY RANGE : Level I- $25.11 to $35.15 hourly Level II- $27.62 to $38.66 hourly

Summary of Duties

Under supervision, the Finance & Human Resources (HR) Clerk I performs a variety of basic and moderately complex accounting, bookkeeping and human resources (HR) tasks in support of the Town of Mead, including maintaining financial and human resources records, performing routine accounting and bookkeeping functions, and conducting general human resources and payroll functions.

Works under direct (Finance & HR Clerk I) supervision of the Administrative Services Director with general direction and assignments received from the Administrative Services Director, Town Manager, HR Manager, and external consultants.

The Finance & HR Clerk I is the entry level position and the position performs routine and less complex assignments while learning Town policies and procedures, while level II performs the full range of duties with only occasional instruction or assistance to handle unusual or unique situations. Finance & HR Clerk I duties and responsibilities are assigned progressively to a greater level of independence and range designed to prepare employees for successful promotion to the Finance & HR Clerk II level.

The below list is intended to be illustrative of the responsibilities of the position and not all encompassing. The Town may change these duties at any time.

Finance and Payroll Functions

• Performs routine bookkeeping functions, such as processing invoices for payment, preparing bi-weekly payroll, W-2's, quarterly reports, payroll taxes, utility billing, A / R billing, and A / P billing while utilizing municipal accounting software.
• Responsible for computing utility rates, account set up, disconnections, collection of delinquent utility accounts, and preparing annual assessment documents.
• Responsible for developing spreadsheets, data manipulation, database administration, and the preparation of finance / HR documents, presentations, and Board of Trustees' reports.
• Assists with contract and grant related tasks, including tracking, drafting documents, renewals, contract amendments, and preparing various notices.
• Reviews payment registers to confirm accuracy and prepares deposits.
• Assists with health and wellness benefits, including processing employee insurance information, verifying premium charges from carriers and handling other insurance requests.
• Maintains accurate records in the Town's personnel database, accounting practices, and benefits portal.
• Other duties as assigned.

Human Resources Functions

Minimum Qualifications

EDUCATION & EXPERIENCE

Level I

Level II

Knowledge, Skills & Abilities Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and / or ability required :

General Working Conditions :