Executive Assistant

Executive Assistant

Los Alamos is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As an Executive Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

An Executive Assistant who excels in this role :

• Must work closely with CEO, CNO, CFO, People Services Director, Department Managers, Board of Directors, and Medical Staff.
• Verbal and written skills with the ability to give information and present ideas essential in administrative management, if requested.
• Ability to problem-solve effectively and handle stress in a positive manner. Maintain profound professional skills and ensures strict confidentiality.
• Composes, types, and transcribes correspondence, forms, reports, minutes, presentation materials, and other written communications.
• Manages preparations for senior management and department director meetings, records minutes as needed. Plans and completes projects and assignments by the CEO, organizes Board and Leadership group social events and retreats.
• Prepare Administrative Call Schedule; complete applications for Hospital License, AHA annual survey, VHHA annual survey, and any other documentation necessary for continued operations of the facility.
• Answer and screen phone calls for the CEO / CNO / CFO. Pick up and deliver mail for CEO / CNO / CFO; pen, read, sort, and prioritize mail.
• Schedule and maintain appointment calendar for CEO. Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
• Ensure that timecards and sheets are processed in a timely manner for administrative department.
• Assists with Board of Trustee packets for monthly meetings. Schedules meetings and forwards to Board members, updating / revising as necessary.
• Communicates information from the CEO and the HSC timely to Board members. Works with HSC to assure Board of Trustee Bylaws are up to date. Forwards recommendations to the HSC contact that need DLP Joint Venture Board approval.
• Coordinates with Recruitment Department to schedule executive level interviews.
• Assists with coordination of quarterly Town Hall meetings, including scheduling / setting up room, ordering food, purchasing prizes, final slide deck revisions, and employee notifications.
• Processes monthly invoice via P-card and renews quarterly subscription.
• Maintains and coordinates the contract files for all entities and serves as the Administrator of the MediTract and Contract Collaborator systems. Notifies Executive Management and the appropriate Managers of contract termination dates and ensures that all contract renewals are completed.

Schedule : This is a Full Time, non-exempt, Benefited position. Work hours will mostly be 7 : 30am 4pm, Monday through Friday. Flexibility in hours for events and meetings may be needed. Occasional opportunities for overtime may arise.

What we're looking for Qualified applicants should have obtained a High School Diploma or equivalent. Additional requirements include :

Why join us

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers :

More about Los Alamos Medical Center

At Los Alamos Medical Center, we work hard to provide high quality care that's continuously recognized for excellence. In the past year, we have earned numerous recognitions that show how we're both a great place for care and a great place to work! We have achieved an 'A' for our Leapfrog grade, have acquired Lifepoint Health NQP accreditation, Newsweek has named us a Top Hospital in New Mexico, and have been honored for our Lifepoint Health Diversity Program. We are proud of our work and patient care.

EEOC Statement

Los Alamos Medical Center is an Equal Opportunity Employer. Los Alamos Medical Center is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.