Transportation Assistant

Transportation Assistant

The incumbent independently manages the Medical Center's Beneficiary Travel Program and Veteran Personal Finance System and serves as the office's Fund Control Point Clerk. Responsibilities major duties include, but are not limited to :

• Functions as the primary liaison between the program office and fiscal and administrative offices inside and outside the organization.
• Coordinates all inpatient / outpatient transportation requirements for the facility.
• Independently determines travel eligibility, validates need for transportation, and determines appropriate mode of transportation prior to initiating transportation consults.
• Researches all incoming veteran transportation invoices for validity and method of payment utilizing the Computerized Patient Record System (CPRS). Audits completed invoices and final certification prior to payment.
• Initiates payment process within appropriate fund control point for mode of transportation / type of payment and track payment to check date.
• Receives beneficiary travel claims, identifies type of travel benefit claimed, checks for completeness, and institutes all requests for additional information before determining legal eligibility.
• Develops evidence, determines eligibility and entitlement, and either grants or denies travel claims.
• Initiates, or accomplishes as requested all required fiscal reporting on fund control point activities and forwards through station chain of command to the Fiscal Office as needed.
• Documents and prepares monthly account synopsis for contracting officials in Acquisition & Materiel Management Service quarterly to justify yearly ambulance contractual compliance.
• Works closely with VIRS staff to arrange for travel of community patients.
• Responsible for balancing, reconciling, and adjusting invoices for payment.
• Conducts training to staff regarding travel regulations and completion of claims.
• Serves as back up to the Travel Voucher clerk.
• Performs other related duties as assigned.

Work Schedule : Monday - Friday, 8 : 00am - 4 : 30pm PST

Telework : Not Authorized

Virtual : This is not a virtual position.

Requirements Conditions of Employment :

Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.

Qualifications :

You will be rated on the following Competencies for this position :

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs and other organizations. Volunteer work helps build critical competencies, knowledge, and skills.

Physical Requirements : The work requires no special physical demands, but will require some physical effort such as standing, walking, bending or sitting.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website.

Education : There is no educational substitution at this grade level.

Additional Information : Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer.

Reasonable Accommodation (RA) Requests : If you believe you have a disability covered by the Rehabilitation Act of 1973 that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies.