Office Services Assistant

Job Description

Job Description

6-month contract assignment. Must have face to face customer service exp (no call center), ability to work onsite, can stand, walk and stand 80% of the time, office exp. lifting up to 50lbs, basic computer knowledge.

Complete Description :

The Office Services Assistant performs a wide variety of stock room support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed.

Principal Duties & Responsibilities (Essential Functions) :

Process all incoming and outgoing deliveries at the corporate office and Mock Store.

Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment.

Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack

Stock, organize and maintain office, pantry, and coffee / tea supplies for the Tallgrass facility.

Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner.

Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support.

Assist with special projects and events as needed and directed by the Facilities Manager.

Monitors the Corporate Facilities email regularly, responds to customer / client requests via email and in person in a professional manner.

Identifies and responds to associate issues / problems in a timely manner, seeks feedback / follow-up as appropriate.

Builds effective business partnerships with the corporate teams.

Required Skills :

High School Diploma required

Minimum of 2 years experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and / or site management experience for a large company.

Able to work on site 100% of time

Proficient with Microsoft Office

Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications

Physical ability to assist with warehouse operations

On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift50 lbs.

Highly adaptable and flexible, ability to work independently with little supervision.

Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.