Project Manager

Job Description

Job Description

New Fire Native Design Group is an Architecture and Interior Design firm dedicated to Native American design. We are focused on helping tribes reach their potential through forward-looking design while still maintaining a strong reverence and respect for their history.

We are looking to grow our team with individuals whose passions align with these focuses and who want to build their career in this rapidly growing market.

The Project Manager (PM) is responsible for leading, managing and overseeing all activities on assigned projects. The PM is the representative of the project in the office, acting as the primary advocate and point of contact for the client.

The PM is responsible for overall project performance including quality, budget, and schedule.

Responsibilities

• Routinely communicate with the Principal regarding project status
• Develop the Project Strategic Plan with input from the Principal
• Execute the goals of the Project Strategic Plan
• Implement strategic objectives established for projects within market sector
• Prepare and negotiate scopes of work and fee proposals with outside consultants with Principal oversight
• Develop the production budget and schedule in collaboration with Principal
• Input and update the project budget and schedule into company Accounting software communicating with the accounting team all project direct and indirect costs and billing forecasts
• Organize and conduct all client meetings
• Coordinate and oversee that Project Execution Plan is executed by Team Lead and team
• Responsible for project profitability, budget and schedule performance, and quality requirements
• Oversee and provide input on project team member work plans to ensure that projects are delivered to meet budget, schedule, and quality requirements
• Collaborate with Project Team Leader and Independent Technical Review (ITR) professionals concerning the project quality control plan and its implementation
• Coordinate with other PMs and Principal regarding workloads and resource allocation within the market sector
• Communicate with Principal on project status, manpower needs and / or other issues needing resolution

Leadership

• Lead by example and model behavior to reinforce and exemplify the NFN principles
• Support NFN goals of delivering a high-quality product to clients and delivering work on time and on budget
• Proactive and responsive to client needs and to the development of long-term client relationships
• Coach and teach staff members how to communicate, problem solve and take appropriate initiative

Marketing and Business Development

• Assist NFN in successfully securing new work by seeking out opportunities to improve marketing and business development related skills
• Assist Principal in preparing marketing proposal materials and participate in interviews as required
• Prepare preliminary fee and schedule proposals in collaboration with the Principal.
• Negotiate the scope of work and fee with the client or support the Principal in this effort

Project Role

• Day to day contact for the client during the project
• Responsible for all project related communication with the client during a project
• Lead all Project Team Meetings, except recurring team meetings, (with support of Project Team Leader)
• Take a proactive stance on all project related issues, both with the client and the project team, anticipating issues and working to resolve them before they become a problem
• Ensure that the project budget and schedule are adhered to throughout the project and that the project is at the appropriate quality level
• Regularly communicate with the Project Team Leader regarding scheduling, task assignments, manpower levels, Quality Control, project specific issues, project deliverables
• Provide mentorship and guidance to Team Leader and all other team members as appropriate
• Communicate and work closely with individual project team members as required
• Distribute timely responses to all client inquiries
• Lead and / or support project meetings with the client (in conjunction with the Principal)
• Review, edit and distribute the list of issues and action items with the client
• Negotiate project issues with the client including changes in scope and schedule (with input from Principal)
• Maintain a close relationship with the client both during and after the project
• Review project specifications and develop the front-end specification

Staffing :

Participate in formal employee review process as required

Required Skills :

• Competent at addressing large groups of project stakeholders
• Proficient in organization and time management
• Proficient in reading scope of work documents, drawings, and specifications
• Proven ability to prioritize to meet deadlines and provide high quality service to clients
• Proficient in Project Management Process
• Adept in consuming work performance data, information, and reports to assess projects
• Proficient in Microsoft Office Suite : Word, Excel, Outlook, PowerPoint, Teams, Project
• Experience in Deltek Vantagepoint preferred

Education and Experience :

• Bachelor’s degree in Architecture, Engineering, Construction, or a related field
• Licensed Architect or Licensed Engineer preferred
• PMP preferred
• Project Management experience preferred

New Fire Native Design Group PLLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.