Senior Academic HR Coordinator

Senior Academic HR Coordinator

This position serves as a Senior Human Resource Coordinator dedicated to managing key academic processes and providing consultative support on matters requiring professional judgment and knowledge of policies, laws, and procedures as they pertain to faculty and academic staff.

Consultation on Academic Processes Provide consultation and resolution to campus stakeholders on academic processes, including, but not limited to, recruitment, faculty leave requests, promotion and tenure, and terminations. Respond to inquiries and requests related to academic matters within ServiceNow's ticketing platform.

Faculty Recruitment Audit and review faculty Prior Approval Request (PAR) documents to ensure compliance with all rules, regulations, standards, and business procedures. Consult with hiring units on PARs and associated faculty recruitment and hiring processes. Review faculty job postings to ensure compliance with university and state policy.

Workday Processing and Evaluation Review and approve business processes in Workday to ensure compliance with Regents Rules, university policy, and Executive Vice President & Provost (EVPP) business procedures. Consult with campus stakeholders as necessary.

Other duties as assigned.

Bachelor's degree and five years of increasingly responsible experience working with human resource functions in a university environment. Strong written and verbal communication skills. Proven capacity to collaborate efficiently within a team and engage effectively with individuals across various levels and backgrounds. Ability to perform effectively in dynamic, high-pressure settings while consistently meeting deadlines and fulfilling assignments. Demonstrated ability to deal with unexpected challenges quickly, calmly and efficiently and adapt to shifting priorities. Skilled in handling confidential information with sound judgment and discretion. Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and TEAMS.

Five or more years of experience working with academic human resource functions at UT Austin or a comparable institution. Experience working with faculty and administrative and professional (A&P) positions and related policies administered by a university. Knowledge of academic HR processes, approvals, and workflows in a higher education setting. Working knowledge of fundamental position management, organizational structure, and process flow within the Workday platform. Experience with Workday, DEFINE, Interfolio, ServiceNow or other academic HR systems. Experience with faculty affairs or HR administration in higher education.

$62,000+ depending on qualifications and experience.

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas. Able to work remotely in a private and safe space. Primary work location : This is an Austin, TX-based position. Academic Personnel Services (APS) is currently operating in a remote-work arrangement. Candidates must be capable of starting work remotely and must have reliable high-speed internet. A university-owned computer will be provided. All APS employees must be able to return to campus due to any potential changes in business needs or at the discretion of leadership.

Resume / CV, Three work references (with contact information; at least one reference should be from a supervisor), Letter of Interest. Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times to attach your Resume, References, and any additional Required Materials noted above.