Executive Assistant - January 2026

JOB SUMMARY

The Executive Assistant will manage complex scheduling, board communications, governance documentation, and cross-functional coordination with professionalism. This individual will play a key role in upholding the Club's standards of excellence and confidentiality, while fostering effective communication between leadership, committees, and members.

DUTIES AND FUNCTIONS

• Coordinate and manage all Board of Governors meetings, including scheduling, agenda preparation, material distribution, and minute-taking.
• Track and follow up on Board action items to ensure timely execution and accountability.
• Maintain the Boardroom calendar and schedule select appointments for the General Manager.
• Oversee the maintenance and secure storage of governance documents, including Board minutes, SCC Bylaws, Membership Rules & Responsibilities, Committee records, and orientation materials.
• Ensure timely updates and distribution of key documents such as the Annual Report, Board election ballots, and Committee guidelines.
• Serve as a liaison between the General Manager, Board, and Committees to support strategic initiatives, timelines, and communications.
• Assist in planning and executing governance-related events such as Town Halls and Annual Meetings.
• Reconcile and code General Manager's credit card expenses.
• Order administrative supplies and business cards for department heads.
• Respond to general membership inquiries with professionalism and discretion, representing the General Manager and Board with a high standard of service.
• Support the General Manager with special projects and initiatives as needed.

QUALIFICATIONS

This role will start no later than mid January 2026. Full-Time - 5 days per week on-site : Monday-Friday, 9-5 PM.

Benefits :