Accounting Assistant - Full-Time

Accounting Assistant

As an Accounting Assistant at Copley Hospital, you will play a vital role in maintaining accurate financial records and ensuring the smooth operation of our accounting department. You will work closely with our finance team to handle various accounting tasks, including data entry, reconciliations, payroll, and financial reporting. Compliance with all applicable State and Federal laws, regulations, and policies governing the provision of health care.

Responsibilities

• Accounts Payable Invoices - receives, prepares, processes and reconciles invoices.
• Accounts Payable Checks - prepares, verifies and selects invoices for payment in accordance with vendor's payment terms. Issues weekly check runs for various system entities. Maintains an accounts payable subsidiary ledger.
• Accounts Payable Vendors - creates new Accounts Payable vendors within the system and follows up on getting W-9 forms completed and OIG checks completed.
• Maintains a spreadsheet to monitor the cash balances in various system entities.
• Mail - picks up, processes and delivers the Accounting department's mail daily.
• Email - manage accounts payable email which includes electronic invoices, manager approvals and follow up.
• Payroll - reviews time sheets for accuracy and clarifies inconsistencies with department managers. Ensures employees are being paid according to in-house policies and Union Contract. Distributes on a weekly basis.
• Payroll - provides backup for other payroll tasks which includes inputting miscellaneous payments as directed by HR, processing bi-weekly payroll for approximately 450 employees, transmitting electronic direct deposit files to the bank, reconciling and preparing federal and state tax deposits.
• Helps prepare W2's and 1099's on annual basis.
• Miscellaneous data entry into the company accounting systems.
• Other duties as directed by the controller.

Qualifications