Executive Assistant to Senior Leadership

Job Description

As the Executive Assistant to senior leadership at this commercial real estate company, you’ll play a pivotal role supporting a mix of administrative, operational, and ad hoc support. The company is seeking an experienced, resourceful professional who can anticipate needs, solve problems quickly, and represent leadership with polish. The ideal candidate is business-savvy, poised under pressure, and thrives in a fast-paced, team-oriented environment. If you’re someone who enjoys taking initiative, builds trusted relationships easily, and keeps operations running seamlessly behind the scenes, we encourage you to apply today!

Key Responsibilities :

• Coordinate and book seamless domestic and international travel, complete with detailed itineraries and contingency plans.
• Stay informed on the status of all projects to answer general questions, proactively respond to issues, and start processes and procedures when leadership is unavailable.
• Liaise with colleagues to facilitate communication and coordinate projects goals.
• Organize and electronically manage forms, applications, and deadlines.
• Track and submit expense reports; ensure all details are clear, compliant, and timely.
• Support special projects and assignments as assigned.
• Regularly correspond and work alongside professionals from all areas of the firm, including investment management, business development, and human resources.
• Oversee the maintenance and upkeep of client-related records and financial reports.
• Deliver exceptional service to all current and prospective clients.
• Prepare, edit, and finalize presentations and reports for various contacts.
• Provide light personal assistance as requested.

Why You’ll Love Working Here :

What We’re Looking For :

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.