Site Contract Associate

Home Based, US

As a Site Contract Associate you will oversee the site contracting process for clinical trials, ensuring that contracts are executed in a timely and effective manner.

This is a client facing role with both sponsors and team projects.

Accountabilities :

• Monitor, drive, and report on site contract performance throughout the whole lifecycle, specifically metrics such as contract cycle times, contract aging time, contract quality and tracking compliance.
• Developing all Project set up documents for contracting, including but not limited to : CTA templates, Fallback languages, Site Contract Plan, etc.
• Advise on investigator grant budgets / parameters in collaboration with a global team of Grant Strategy and Investigator fees.
• Ensuring that all terms and conditions are clear, effectively aligned with the overall project needs.
• Participate on KOMs to provide feedback on preferable contracting strategies and beneficial tactics.
• Oversee project specific Site Contracts team, providing leadership, guidance, and necessary project / client specific training to the team members.
• Develop and implement best practices for site contract management including specific processes, procedures, and tools
• May support the department through shared knowledge and other define pathways, as well as deescalate issues.
• Conscientiously control the budget from a site contracting aspect, ensuring that costs are tracked, managed, and communicated timely and effectively.
• Identify and mitigate risks associated with the site contracting process, including risks related to timelines, costs, effectiveness of implemented strategy, and quality.

Collaborate with all relevant stakeholders until resolution.

• Maintain frequent, clear and effective communication with all stakeholders involved with or dependent upon the site contracting process, including sponsors, key internal stakeholders, vendors, collaborative CROs and sites (as applicable)
• Build and maintain strong working relationships with external and internal stakeholders, and facilitate alignment of relevant parties aiming at expedit ed contract execution
• Provide necessary support to cross-functional teams including Start up, Global Clinical Operations, Investigator Payments, Business Development and Feasibility
• Provide regular updates and reports on the site contracting process to clients, senior management and other stakeholders as needed.
• Monitor data accuracy and completeness.
• Support Project Lead with implementation of project hour forecasting for Site Contracts team to ensure accurate planning, resource allocation and budgeting throughout trial lifecycle.

Skills :

• Possess strong diplomacy, leadership skills and excellent organizational abilities
• Excellent interpersonal, verbal, and written communication skills
• Ability to motivate both individuals and a team with strong influencing skills
• Ability to successfully work in a "virtual" multicultural team environment and across different time zones different time zones
• Must have strong analytical skills with the ability to create or interpret legal language and budgets
• Demonstrate thought leadership and innovation

Education :

Educated to the degree level (finance, biological sciences, pharma or health related discipline) or relevant clinical or business equivalent.

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